Office Associate

Interstate Battery System of America Inc; San Diego (CA); Sur place; USD 25 000 - 34 000; Plein temps

Résumé du poste

Interstate Battery System of America Inc. seeks an Office Associate to manage the front desk, handle phones, paperwork, and basic accounting to support distributor operations. The role requires accurate AP/AR processing, invoicing, and coordination with drivers and vendors.

The position emphasizes customer service, data entry, and multi-tasking in a warehouse/retail environment, with daily use of Microsoft Office and maintaining an organized dealer database.

Qualifications

• High school diploma or equivalent.
• Some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience (AP, AR, collections).
• Proficient in Microsoft Office, including Outlook and Excel.
• Multi-line phone experience.
• Professional etiquette.
• Excellent verbal communication skills.
• Previous customer-facing experience.

Responsabilités

• Maintain accounts payable and accounts receivable, including auditing, paying and filing vendor invoices per policy, collections, and invoicing.
• Perform monthly, quarterly, and year-end close.
• Verify deposits and ensure timely deposits.
• Upload/download handheld devices and process data as scheduled.
• Provide exceptional customer service in person and over the phone.
• Maintain dealer database and assist with inventory counts.
• Follow driver program requirements as specified by the manager.

Connaissances

Administrative support

Bookkeeping

MS Office

Multi-line phone

Customer service

Verbal communication

Professional etiquette

Customer-facing

Organizational skills

Data entry

Formation

High school diploma or equivalent

Some college

Outils

Microsoft Office

Description du poste

Company mission

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch.be your best selfAt Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us!

Purpose of Job

The Office Associate effectively operates the front desk position for the distributorship, including phones, paperwork, and general accounting. This role performs all administrative duties supporting distributor operations.

Job Components

Accuratelymaintainaccounts payable and accounts receivable including auditing,payingand filing vendor invoices according tocompanypolicy and procedure,collections,preparing customer invoices, purchaseordersand delivery tickets accurately andtimely. Perform monthly,quarterlyand year-end closeefficiently, accurately andon schedule. Verify depositsareaccurateand made ona timelybasis. Upload and downloadhandheld computerdevices and processdataaccording to a set schedule. Provide exceptional customer service both in person and over the phone Supports front counterretailas needed Maintain dealerdatabase. Assistwithinventorycount and researchvariances. Follow / fulfill all driver program requirements, as specified by the manager

Qualifications

• High school graduate (or equivalent).
• Somecollegepreferred.
• At least one year of administrative support experience in a warehouse orretailenvironment
• At least one year of bookkeeping or accounting experience, including AP,ARand Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experiencerequired.
• Demonstrated use of professional etiquetterequired.
• Excellent verbal communication skills arerequired.
• Previousexperience in a customer-facing role isrequired.
• Ability to multi-task, quickly transitioning from one function/task to the next.
• Demonstrates good organizational skills and can prioritize tasks
• Works with a high degree of accuracy and attention to detail
• Approaches tasks with a sense of urgency
• Must work effectively in a team environment
• Strong data entry skills
• Ability to operate a motor vehicle
• Must have a clean drivers record AND meet driver qualifications requirements
• Must possess valid Driver's license

Scope Data

• Works under general supervision.
• Work receives regular review by Manager.
• Operate with integrity and demonstrate a positive attitude.

Work Environment

• Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts,fumesor airborne particles and toxic or caustic chemicals.
• Specific vision abilities include close vision, depthperceptionand ability to adjust focus.
• Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects.
• Occasionallifting up to25lbs.Withoutassistance
• Ability to sustain extended periods of sitting, occasional standing and walkingthroughout the day
• Prolonged use of personalcomputerandtelephone Use of Personal Protective Equipment (PPE) may be required
• Exposed to the hazards of the road when operating or riding in a vehicle

Note

• We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

Salary Requirements$18-$25