Office Associate

Infusion Knowledge Inc; Clearwater (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

Infusion Knowledge, Inc. is seeking a part-time Office Associate for on-site work in Clearwater, FL. You will support daily operations, answer calls and emails, greet visitors, and help schedule courses and consultations.

You will organize records, process basic billing documents, and prepare materials for educational programs, while coordinating with instructors and the broader team to ensure smooth office operations.

Qualifications

• Strong communication and customer service skills for professional client interaction.
• Administrative assistance and office administration to manage documents and schedules.
• Basic accounting to support invoicing, payments and expense documentation.
• Proficiency with common office software (word processing, spreadsheets, email, scheduling).
• High attention to detail, strong organization, and ability to multitask in a busy office.
• Marketing experience is a plus.
• Reliable part-time, on-site availability.

Responsibilities

• Handle phone calls and emails and greet visitors.
• Assist with scheduling courses and consultations.
• Organize and maintain records; process basic billing documents.
• Prepare materials for educational programs.
• Respond to customer inquiries and coordinate with instructors and consultants.
• Assist with general office projects to ensure efficient operations.

Skills

Communication

Customer Service

Administrative Skills

Office Administration

Attention to detail

Time management

Marketing

Tools

Microsoft Word

Excel/Sheets

Email clients

Scheduling tools

Job description

Company Description

Infusion Knowledge, Inc. is a comprehensive IV therapy education and consulting company specializing in all aspects of infusion therapy. The organization provides structured education, precepting, and consulting services for healthcare professionals seeking to enhance their infusion skills. Offerings include IV Certification, PICC Certification, CRNI exam preparation, and VA-BC exam preparation. Team members support a mission focused on high-quality training, professional development, and excellence in infusion practice.

Role Description

The Office Associate role is a part-time, on-site position based in Clearwater, FL. This role supports daily office operations, including handling phone calls and emails, greeting visitors, and assisting with scheduling courses and consultations. The Office Associate is responsible for organizing and maintaining records, processing basic billing-related documents, and preparing materials for educational programs. Additional tasks include responding to customer inquiries, coordinating with instructors and consultants, and assisting with general office projects as needed to ensure efficient operations.

Qualifications

• Strong Communication and Customer Service skills to interact professionally with clients, students, and internal team members.
• Proficiency in Administrative Assistance and Office Administration to manage documents, schedules, and office workflows.
• Basic Accounting skills to support invoicing, payment tracking, and expense documentation.
• Ability to use common office software (e.g., word processing, spreadsheets, email, scheduling tools) efficiently.
• High attention to detail, strong organizational skills, and the ability to manage multiple tasks in a busy office setting.
• Marketing experience is a plus.
• Reliable time management and dependability in a part-time, on-site role.
• Prior experience in an office or administrative position; experience in healthcare or education environments is a plus.