Administrative Office Assistant

Penn State University; State College (Centre County); On-site; USD 47,000 - 70,000; Full time

Job summary

Penn State University is seeking an experienced administrative office assistant to join the All-Domain Analytics and Signatures Office (A2SO) in State College, PA. The role focuses on supporting division leadership, improving workflows, meeting deadlines, and ensuring compliance in a fast-paced environment.

Ideal candidates will have SAP/Concur and Workday experience, proficiency in Microsoft Office, and a proven track record of confidential, team-oriented support for complex programs and

Qualifications

• GED or HS diploma required.
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted.
• Required Certifications: None

Responsibilities

• Assist with general administrative functions and activities for A2SO division heads and leadership
• Perform moderately complex and confidential administrative duties
• Act as point of contact and monitor HR, security, IT, and facility processes and documentation to ensure deadlines are met
• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors and event planning
• Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
• Assist with travel and expense reconciliations

Skills

Microsoft Office proficiency

Team/Project assistance

Customer-service focus

Education

General Equivalency Diploma (GED) or High School (HS)

Tools

SAP/Concur or similar travel/expense/invoice tool

Workday or similar human capital tool

Microsoft Office (PowerPoint, Word, Outlook, Excel)

Job description

POSITION SPECIFICS

We are searching for an experienced administrative office assistant who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office (A2SO) of the Applied Research Laboratory at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and assisting the division needs.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

REMOTE AND HYBRID WORK

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

RESPONSIBILITIES

• Assist with general administrative functions and activities for A2SO division heads and leadership
• Perform moderately complex and confidential administrative duties
• Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met
• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors and event planning
• Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
• Assist with travel and expense reconciliations

REQUIRED SKILLS AND EXPERIENCE

• SAP/Concur or similar travel/expense/invoice tool
• Workday or similar human capital tool
• Demonstrated experience assisting teams, projects, or programs
• Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
• Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective

PREFERRED SKILLS AND EXPERIENCE AREAS

• Security Information Management System, or similar security/visit request system
• Classified Control System
• Penn State University policies and procedures
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Your working location will be fully on-site, located in State College, PA.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.

FOR FURTHER INFORMATION on ARL

visit our website at www.arl.psu.edu.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Notice regarding employment at the Applied Research Laboratory (ARL)

Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $46,800.00 - $70,200.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefit