Office Assistant - TEMPORARY

Nova Southeastern University; Pine Island (FL); On-site; USD 10,000 - 60,000; Part time

Job summary

Nova Southeastern University is seeking an Office Assistant for a temporary position in the Financial Aid and Academic Records department. The role involves clerical support such as data entry, customer service, and general office management. An ideal candidate will possess strong communication skills and have a High School Diploma or equivalent, with some college education being a plus. This position offers an opportunity to contribute to a supportive academic environment while gaining valuable experience.

Benefits

Competitive salaries

Comprehensive benefits package including tuition waiver

Retirement plan

Excellent medical and dental plans

Qualifications

• One year experience in general clerical/office duties in an office environment.
• Excellent oral and written communication skills.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Provides general office and clerical support including data entry.
• Reviews accuracy of data and processes invoices.
• Greet visitors and handle front office duties.

Skills

Communication

Customer Service

Teamwork

Confidentiality

Education

High School Diploma or Equivalent

Some college (preferred)

Tools

Microsoft Office Suites

Job description

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

NSU has an Office Assistant position available within the Financial Aid and Academic Records (FAAR) department on a temporary basis (no more than 1,000 hours per calendar year) to perform clerical tasks to cover for absent employees.

Job Category:Non-Exempt

Hiring Range: Salary commensurate with experience

Pay Basis: Hourly

Subject to Grant Funding?No

Essential Job Functions:

1. Provides general office and clerical support such as basic typing and data entry in software systems.
2. Reviews and verifies accuracy of data; process invoices and generates reports.
3. Scans and files forms and documents using electronic/manual filing systems.
4. Picks up, sorts and distributes correspondence and materials.
5. Provides front office coverage by greeting visitors and directing them to appropriate persons and/or answering phones, routing calls, and taking messages.
6. Orders and maintains inventory of office supplies, assists with facilitating office equipment repairs.
7. Prepares letters/memos and purchase order requisitions.
8. Handles travel authorization requests and processes reimbursements.
9. Routes actions to appropriate departments and follows through
10. Performs other duties as assigned or required.

Job Requirements:

Required Knowledge, Skills, & Abilities:Knowledge:
1. English Language – General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
2. Customer and Personal Service - General knowledge of principles and processes for providing customer and personal services.
Skills:
1. Excellent oral and written communication skills
2. Proficiency with Microsoft Office Suites

Abilities:
1. Ability to work in a team setting
2. Ability to take direction and work independently as needed
3. Ability to maintain confidentiality when dealing with highly sensitive information
Physical Requirements:
1. Near Vision - Must be able to see details at close range (within a few feet of the observer).
2. Speech Recognition - Must be able to identify and understand the speech of another person.
3. Speech Clarity - Must be able to speak clearly so others can understand you.

Required Certifications/Licensures:

Required Education:High School Diploma or Equivalent

Major (if required:

Required Experience:One (1) year experience in general clerical/office duties in an office environment.

Preferred Qualifications:

Education: Some college

Is this a safety sensitive position?No

Background Screening Required? Yes

Pre-Employment Conditions:

Sensitivity Disclaimer:Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.