Office Assistant ( REMOTE WORK )

TalentLyft; New Haven (CT); Hybrid; USD 36,000 - 48,000; Full time

Job summary

TalentLyft is seeking an Office Assistant to help run the organization and daily administrative operations in Connecticut. The role requires a reliable, detail-oriented professional capable of discreet handling of information and contributing to efficiency improvements.

The candidate will perform receptionist duties when needed and coordinate with departments to ensure policy compliance, while maintaining strong relationships with suppliers and colleagues.

Qualifications

• Proven experience as a back office assistant or office/virtual assistant.

Responsibilities

• Organizing office and assisting associates to optimize efficiency.

Skills

Organizational skills

Time management

Communication skills

Problem solving

Attention to detail

Analytical thinking

Discretion

Teamwork

Tools

MS Office

Back-office software

Job description

We need a reliable Office Assistant to help with running the organization and daily administrative operations.

The ideal candidate will be a hard-working professional able to handle various office support tasks. This person will be comfortable working with a high level of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Office Assistant responsibilities may include the following:

• Organizing office and assisting associate to optimize efficiency.
• Sorting and distributing communications in a timely manner.
• Creating and updating records, ensuring accuracy and validity of information.
• Scheduling and planning meetings and appointments.
• Monitoring supply levels and handling shortages.
• Resolving office-related malfunctions and responding to requests or issues.
• Coordinating with other departments to ensure compliance with established policies.
• Maintaining trusting relationships with suppliers, customers and colleagues.
• Performing receptionist duties when needed.

You will need to have the following:

• Proven experience as a back office assistant, office assistant, virtual assistant, or in another relevant role.
• Knowledge of "back-office" computer systems.
• Working knowledge of office equipment.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem solving.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.