Office Assistant / Program Associate

Breathe Project; Pittsburgh (Allegheny County); On-site; USD 35,000 - 50,000; Full time

Job summary

The Pittsburgh Child Guidance Foundation is a nonprofit organization serving disenfranchised children and youth in Allegheny County. This Office Assistant/Program Associate role provides essential administrative and program support to ensure efficient operations.

Responsibilities include organizing files, maintaining data on grantees and Board members, coordinating meetings, preparing minutes and reports, and supporting grant applications and audits.

Qualifications

• Excellent attention to detail and organizational skills.
• Strong written and verbal communication in English.
• Proficiency with Microsoft Office, Adobe Acrobat, email, Zoom, and other standard office software.
• Ability to work independently and take initiative as a reliable self-starter.
• Professionalism, dependability, and the ability to manage multiple tasks efficiently.

Responsibilities

• Organize and maintain electronic and paper filing systems.
• Create and update spreadsheets tracking information related to grantees and Board members, including contact information, terms of service, and committee assignments.
• Schedule meetings and send calendar invitations to Board and committee members.
• Format meeting minutes, correspondence, reports, and other documents.
• Conduct basic online research for special projects.
• Create and organize files for annual grant applications.
• Order and maintain office supplies.
• Scan and electronically file documents, including bank and investment statements, expense records, and grant applications.
• Assist with the Foundation's annual audit process.
• Perform other administrative duties as assigned.

Skills

Attention to detail

Written and verbal communication

Independent self-starter

Multitasking

Professionalism

Tools

Microsoft Office (Word, Excel, PowerPoint)

Adobe Acrobat

Email

Zoom

Job description

Position Summary

The Office Assistant/Program Associate provides administrative and program support to ensure the efficient operation of the Foundation. This position requires exceptional organizational skills, attention to detail, and proficiency with common office software.

Essential Duties and Responsibilities

• Organize and maintain both electronic and paper filing systems.
• Create and update spreadsheets to track information related to grantees and Board members, including contact information, terms of service, and committee assignments.
• Schedule meetings and send calendar invitations to Board and committee members.
• Format meeting minutes, correspondence, reports, and other documents.
• Conduct basic online research for special projects.
• Create and organize files for annual grant applications.
• Order and maintain office supplies.
• Scan and electronically file documents, including bank and investment statements, expense records, and grant applications.
• Assist with the Foundation's annual audit process.
• Perform other administrative duties as assigned.

Qualifications and Skills

• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills with a solid command of the English language.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, email, Zoom, and other standard office software.
• Ability to work independently and demonstrate initiative as a reliable self-starter.
• Professionalism, dependability, and the ability to manage multiple tasks efficiently.

About the Organization

The Pittsburgh Child Guidance Foundation is a nonprofit organization that awards grants to nonprofit agencies serving disenfranchised children and youth throughout Allegheny County. The Foundation supports these organizations through a rigorous grant application and review process.

Office Location

611 William Penn Place, Suite 303, Pittsburgh, PA 15219 (Near the Omni William Penn Hotel)

Telephone: [phone]