Program Associate

Roy and Patricia Disney Family Foundation - Los Angeles, CA; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Roy and Patricia Disney Family Foundation in Los Angeles is seeking a Program Associate to support administrative, communications, and grants management efforts within a small team. The role involves assisting board members with meeting materials and coordinating logistics for up to 8 board meetings per year, while staying organized and detail-oriented.

The position offers exposure to every stage of grantmaking, attendance at board meetings and conferences, and relationships with grantees.

Qualifications

• Bachelor’s degree or equivalent education and work experience in administrative or related functions.
• Strong organizational and project management skills with deadlines.
• Excellent verbal and written communication.
• Ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office; quickly learn new systems.

Responsibilities

• Manage travel, conference registrations, and other arrangements for board members.
• Provide support for strategy discussions and grant evaluations.
• Draft and edit letters, reports, and other documents.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for meetings, including room setup and catering.
• Ensure team deadlines are met and adapt to changing priorities.
• Create and maintain filing systems.
• Lead ad hoc research and analysis projects.

Skills

Organizational Skills

Project Management

Communication Skills

Attention to Detail

Multitasking

Team Collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

The Program Associate will work closely with our small team, providing administrative, communications, and grants management support. In addition, they will work closely with RPDFF board members and assist with preparing board‑facing materials for up to 8 meetings per year. We seek an individual who is a self-starter, adaptable, well-organized, paying specific attention to details, and can manage multiple time‑sensitive projects.

While this position has administrative aspects, the Program Associate will also observe all stages of grantmaking, attend board meetings and conferences, and assist with managing grantee relationships. We believe this is an ideal opportunity for an individual interested in learning more about trust-based philanthropy with a focus on social justice and the Foundation’s core funding areas. The Foundation also strongly believes in the professional development of all staff and will provide opportunities to attend conferences, applicable fellowships, and other skill‑building opportunities.

General Administrative Support

• Manage travel, conference registrations, and other arrangements for board members.
• Provide support for strategy discussions and grant evaluations.
• Draft and edit letters, reports, and other documents.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for meetings, including room set-up and catering.
• Ensure team deadlines are met and able to adapt to changing priorities.
• Create and maintain filing systems.
• Provide other support, as needed, for priority projects. Lead ad hoc research and analysis projects.

Skills and Experience

Organizational and Project Management: Strong organizational and project management skills with a proven track record of meeting deadlines consistently.

Multi-tasking: Ability to handle multiple tasks independently and manage time-sensitive projects effectively.

Interpersonal and Collaborative Skills: Strong interpersonal and collaborative skills, with a collegial spirit in sharing ideas and receiving constructive feedback.

Communication: Excellent verbal and written communication skills, capable of drafting and editing letters, reports, and other documents.

Confidentiality: Able to maintain confidentiality and handle sensitive information with discretion.

Technical Proficiency: Strong computer skills, with proficiency in Microsoft Office and demonstrated ability to learn and understand new systems and processes quickly.

Judgment and Flexibility: Sound judgment, flexibility, good humor, and initiative.

Education and Experience: Bachelor’s degree or equivalent education and work experience in administrative or related functions.

Interest in Philanthropy and Social Justice: Demonstrated interest in philanthropy, social justice, and effective nonprofit practices; experience in these areas is a plus.

LOCATION

The position is based in Los Angeles, CA. Due to the pandemic, we are currently operating in a hybrid capacity, with staff members coming into the office at least once a week. The position requires some travel for site visits, board retreats, and conferences.