Program Operations Coordinator

Jobtailor; Silver Spring (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Silver Spring, MD is seeking an experienced Programs Administrator to support planning, execution, and evaluation of multifaceted programs.

You will provide administrative support for federally and privately funded programs, coordinate travel, review grants and contracts, and maintain compliant files. Strong communication and organization are essential.

Responsibilities

• Support the operational planning, establishment, execution, and evaluation of multifaceted programs
• Provide administrative and operational support for federally and privately funded programs
• Work closely across departments and with partners to provide customer service for staff and partners
• Maintain compliant inbound and outbound grant, contract, and award files
• Draft outgoing contracts, grants, and amendments through the Foundation's online system
• Coordinate travel requests related to assigned projects
• Process applications for grant and contract RFPs, liaise with applicants
• Prepare and distribute monthly summaries of awards and grant projects
• Support purchasing and invoicing needs
• Regular attendance is required

Job description

Responsibilities

• Support the operational planning, establishment, execution, and evaluation of multifaceted programs
• Provide administrative and operational support for federally and privately funded programs
• Work closely across departments and with partners to provide customer service for staff and partners
• Maintain compliant inbound and outbound grant, contract, and award files
• Draft outgoing contracts, grants, and amendments through the Foundation's online system
• Coordinate travel requests related to assigned projects
• Process applications for grant and contract RFPs, liaise with applicants
• Prepare and distribute monthly summaries of awards and grant projects
• Support purchasing and invoicing needs
• Regular attendance is required

Requirements

• 1-5 years of experience
• Excellent at providing quality customer service
• Highly organized, with the ability to prioritize work, meet deadlines, and produce quality results with attention to detail
• Excellent verbal and written communication
• Experienced using office productivity programs, including Microsoft Office Suite and Asana (or a quick learner on similar platforms)
• Capable and adept with virtual meeting platforms such as Microsoft Teams or other platforms
• A self-starter who will suggest process improvements
• A flexible team member with an ability to prioritize multiple projects