Office Assistant (Per-Diem)

Helen Hayes Hospital; Town of Haverstraw (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Helen Hayes Hospital in West Haverstraw, United States is seeking an administrative professional to assist the Nursing Department by preparing and proofreading various correspondences and reports. The role involves scheduling meetings, distributing evaluations and job descriptions, and managing confidential information.

The ideal candidate will have strong organizational abilities, attention to detail, and the competence to navigate electronic policy programs. An ability to manage communications effectively is also essential for this position.

Responsibilities

• Prepares and proofreads various correspondences/reports for the Nursing Department.
• Duplicates and distributes copies and pertinent information to various department heads.
• Prepares and distributes Nursing employee evaluations and job descriptions.
• Assists nursing administrators with creating policies and procedures accurately.
• Schedules meetings/seminars and makes room reservations.
• Schedules appointments/interviews with applicants as necessary.
• Screens all incoming telephone calls to the Nursing Office.
• Contacts various businesses and sales representatives for product inquiries.
• Processes all employee transactions and shift/status changes with HR.
• Processes all employees’ competencies and inputs profile data in scheduling.

Job description

West Haverstraw, United States | Posted on 07/01/2026

Responsibilities

• Prepares & proofreads various correspondences/reports for the Nursing Department;
• Duplicates & distributes copies and pertinent information to various department heads.
• Prepares & distributes Nursing employee evaluations and job descriptions; duplicatescompleted evaluations and circulates appropriately.
• Assistnursing administrators with creating policy and procedures accurately; abilityto navigate through the electronic P&P program – Policy Manager.
• Schedulemeetings/seminars & make room reservations/arrangements accordingly;distribute relative meeting materials to all involved parties.
• Schedules appointments/interviews with applicants as necessary; maintain confidentiality.
• Screensall incoming telephone calls to the Nursing Office and refers them toappropriate Nursing Administration staff.
• Contactsvarious businesses and sales representatives to obtain cost, availability ofproducts, and delivery time.
• Processesall employee transactions and shift/status changes with Human Resources andPayroll.
• Processesall employees’ competencies and inputs profile data in the scheduling module.