Office Assistant / Office Manager

The Mom Project; Bethesda (MD); Hybrid; USD 25,000 - 36,000; Full time

Job summary

An established industry player in commercial real estate is seeking a skilled Office Administrator to enhance office efficiency and support various operational tasks. This role involves managing schedules, improving filing systems, and assisting in marketing efforts. The ideal candidate will have a strong background in office administration, with a keen attention to detail and excellent communication skills. Join a dynamic team that values organization and efficiency, and contribute to the growth of a boutique firm that specializes in high-quality multifamily assets across the Mid-Atlantic and beyond. This position offers a hybrid work model, allowing for flexibility while maintaining a strong office presence.

Qualifications

• 5+ years experience in operations and office administration, preferably in commercial real estate.
• Proficient in Microsoft Office Suite and strong organizational skills.

Responsibilities

• Maintain office efficiency by implementing systems and managing procurement.
• Assist in creating marketing, PR, and social media materials.

Skills

Multitasking

Organizational Skills

Written Communication

Verbal Communication

Attention to Detail

Tools

Microsoft Office Suite

Job description

Updated Posted 19 days ago • 20 applicants • Be one of the first to apply!

• Bethesda, MD

$25,500 - $35,700/year

Exact compensation may vary based on skills, experience, and location.

20 hrs/wk

Permanent (w2)

Travel not required

March 3, 2025

The Firm

We are a boutique commercial real estate investment company headquartered in Bethesda, MD. Founded in 2013 by former Fannie Mae multifamily executives, we focus on high-quality multifamily assets in the Mid-Atlantic, Southeast, and Texas and continue to grow.

This position can work hybrid and will be expected to attend meetings and regularly come to the office in Bethesda.

Job Responsibilities:

• Maintains office efficiency by planning and implementing office systems, and equipment procurement.
• Managing and assisting in the creation of marketing, PR and social media materials.
• Maintain the current filing and database system and look for ways to improve current systems.
• Work with firm partners to maintain their schedule and manage their travel.
• Work with business units on legal filings, bank account setup and maintenance, bank statements, credit card statements and loan statements.
• Notary Public or willing to become one.
• Keep all areas of office running smoothly.

Requirements:

• Minimum of 5 years of experience within operations and office administration preferably in a commercial real estate setting.
• Proficiency in all Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Teams).
• Ability to multitask and prioritize tasks.
• Well-developed organizational skills.
• High attention to detail.
• Excellent written and verbal communication skills.

All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.

If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at [e-mail].