Office Assistant - McDonough Middle School - (N163-2627)

Hartford Public Schools; Connecticut; On-site; USD 39,000 - 54,000; Full time

Job summary

The Hartford Federation of School Secretaries is seeking an Office Assistant at McDonough Middle School to handle confidential clerical work, receptionist tasks, and basic bookkeeping in a school environment.

Typical duties include answering phones, typing, photocopying, maintaining attendance, and supporting staff with administrative tasks. Requires a high school diploma or GED and knowledge of standard English grammar.

Qualifications

• Knowledge of bookkeeping principles and practices.
• Proficient in modern office procedures and equipment.
• Ability to follow rules and regulations.
• Ability to maintain relationships with staff.
• Able to exercise tact with the public, students, and staff.
• Strong English grammar, spelling and punctuation.
• Ability to perform basic arithmetic quickly and accurately.

Responsibilities

• Perform general receptionist duties.
• Perform general bookkeeping duties.
• Answer telephones and screen calls.
• Attend training sessions during work hours.
• Photocopy/collate materials.
• Maintain attendance sheets.
• Type correspondence, memos and other communications.
• Perform other related clerical duties as assigned.

Skills

Bookkeeping

Microsoft Office

Typing

Receptionist duties

Customer service

English grammar

Arithmetic

Education

High school diploma

Business courses

Tools

Windows 97

PowerPoint

Excel

Outlook

Job description

POSTING NUMBER: N163-2627

POSTING DATE: October 8 2026

CLOSING DATE: October 22, 2026

POSITION: Office Assistant

LOCATIONS: McDonough Middle School

REPORTS TO: Principal

PRIMARY FUNCTIONS: Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.

TYPICAL DUTIES AND RESPONSIBILITIES:

• Perform general receptionist duties.
• Perform general bookkeeping duties.
• Answer telephones and screen incoming calls.
• Attend computer and job skills training as requested during work hours.
• Photocopy/collate materials.
• Maintain attendance sheets.
• Type correspondence, memos and other communications.
• Perform other related clerical duties as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Knowledge of bookkeeping principles and practices where necessary.
• Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.
• Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.
• Ability to establish and maintain effective relationships with staff.
• Ability to exercise tact and courtesy in dealing with the public, students, and staff.
• Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.
• Ability to make basic arithmetical computations and speed and accuracy.
• Must possess a high school diploma or GED supplemented by business courses.
• Ability to work under stressful conditions and work within difficult time constraints.
• Ability to work effectively with diverse groups.

Candidate must successfully complete testing requirements. Please contact Human Resources to schedule an appointment at 860-695-8731.

CERTIFICATION REQUIREMENTS: Non-certified.

SALARY AND TERMS OF EMPLOYMENT: Salary in accordance with Hartford Federation of School Secretaries, 2024-2027 Salary Grid (095-11), $38,654-$53,973. Eleven-month work year.

UNION AFFILIATION: The Hartford Federation of School Secretaries (HFSS)