Office Assistant - Kaneohe Education Center

Hawaii Pacific University; Honolulu, Northern (HI, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Hawaii Pacific University seeks a Base Assistant - Marine Programs to monitor the Kaneohe Marine Corp Base Education Building and support university operations.

The role includes opening classrooms, securing facilities, managing access for students and faculty, distributing audiovisual equipment, and assisting with general office tasks. The ideal candidate will have strong customer service and communication skills, be able to work varied shifts, and obtain base credentials as required.

Qualifications

• High School diploma or GED required.
• Six months of general office experience with customer service.
• Basic proficiency with Microsoft Office (Word/Outlook).
• Experience operating audiovisual equipment (projectors, DVD players, etc.).
• Able to work weekdays, weekends, evenings and holidays including all shifts.

Responsibilities

• Facility security: ensure scheduled classes are ready and secure, patrol premises, complete daily access checks.
• Classroom and equipment: locate classrooms, manage audiovisual gear, transport equipment, assist with setup and operation.
• General office duties: assist with filing and office processes as directed.
• Performs other related duties as assigned and supports seasonal peaks.

Skills

Office administration

Customer service

Microsoft Word

Microsoft Outlook

Audiovisual operation

Interpersonal skills

Time management

Stress management

Education

High School diploma/GED

Experience in higher education

Tools

Microsoft Word

Microsoft Outlook

Job description

Job Summary

This position will monitor the use of the Kaneohe Marine Corp Base Education Building, as well as manage University support equipment. Duties to include but not limited to: open classrooms prior to the start time of classes and secure the building when classes end; monitor student/instructor access to facility with classroom management; distribute/monitor audiovisual equipment and ensure classrooms are secured; and assist in general office tasks.

Note that the position's internal title is Base Assistant - Marine Programs, supporting the Military Campus Programs at Hawai'i Pacific University.

Location

Kaneohe/Camp Smith with occasional travel to other campus sites.

Qualifications

Minimum Qualifications

• High School diploma/GED
• Six months general office experience providing customer service
• Basic proficiency in Microsoft Office suite applications to include Word and Outlook
• Previous experience operating audiovisual equipment (simple projectors, DVD players, etc.).
• Able to work on weekdays, weekends, evenings and on holidays including all shifts and extended hours.
• Must be able to obtain personal military credentials to access to U.S. military bases

Desired Qualifications

• One year experience in higher education

Other Qualifications

• Must have excellent interpersonal, customer service and communication skills
• Must be able to work in an environment that utilize excellent time and stress management skills
• Report to work obligations to support the department and may require work during HPU’s winter break, if necessary
• Must meet training and background check qualifications and comply with the Protection of Minors policy
• Must be able to work all shifts and extended hours
• Upon hire, candidate must have reliable transportation to facilitate travel between all HPU worksites and other locations as required by the position. This includes a valid driver’s license and a personal vehicle that is legally registered and insured.
• Successful candidate will be able to work in an environment that utilize excellent time and stress management skills.

Key Responsibilities/Essential Job Functions

1. Facility Security (45%)

• Assure scheduled classes are ready for instructions.
• Patrol the building to make sure no unauthorized personnel are on premises.
• Compete a daily check list to assure all access points and classrooms are secured at the end of instructions.
• Promptly notify all suspicious activities to first responders and appropriate Navy College or University staff as needed

2. Classroom and Equipment Responsibility (35%)

• Assist students/instructors to locate classrooms, computer labs, and other facilities.
• Manage educational audiovisual equipment
• Transports equipment from the storage facility to the classroom.
• Assist with equipment set-up and operation including troubleshooting problems.
• Restore classroom furniture to recommended set up for daytime use.

3. General Office Duties (15%)

• Assist with office organization including updating filing system
• Assist with office processes as directed

4. Performs other related duties as assigned (5%)

• Actively participates as an effective member of team by completing assigned duties, accepting additional assignments or reassignments.
• Assists with seasonal peaks.

This description is not designed to list all activities, duties or responsibilities which may be required for this job. Other duties, responsibilities and activities may be assigned at any time.