OFFICE ASSISTANT IV - CORRECTIONAL FACILITIES - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 38,736 - 48,970; Full time

Benefits offered by this job

Public Service Loan Forgiveness Program

Reasonable accommodations for disabilities

Job summary

A state government agency in Hawaii seeks a Senior Clerical Officer for various correctional facilities. This role involves performing senior-level clerical functions, evaluating information for compliance with laws, and may require supervisory capabilities. Ideal candidates should have significant clerical experience and proficiency in keyboarding. This is a critical role at facilities located on Oahu, and applicants must have legal authorization to work in the United States.

Qualifications

• Six months of work experience with knowledge of English grammar and arithmetic.
• Two years of experience in performing various clerical tasks.
• Demonstrated supervisory aptitude may be required.

Responsibilities

• Perform senior level clerical work at the correctional facilities.
• Evaluate information for conformance with established requirements.
• Supervise and participate in complex clerical work.

Skills

Knowledge of English grammar

Ability to compare words and numbers

Keyboarding proficiency

Job description

Recruitment Number 23-0554

The immediate vacancies are located at the Halawa Correctional Facility in Halawa; Oahu Community Correctional Center in Kalihi; and the Women's Community Correctional Center in Kailua.

Salary

$3,471-$4,388 per month (SR-10, Steps C to I). A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Perform senior level clerical work that involves a wide range of clerical functions where some originating and planning of work are required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and requires evaluating information for conformance with established requirements and interpreting laws, rules and regulations in order to determine appropriate disposition and use of judgment because problems are often not covered by standard instructions or established techniques, systems or procedures; perform other related duties as assigned. Positions at this level carry out assignments independently, and accomplish work with substantial use of discretion and selectiveness in deviating from established processes and procedures. Some positions supervise and participate in performing complex clerical work comparable to the Office Assistant III.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization to Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Experience

Six months of work experience demonstrating knowledge of English grammar, spelling, arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.

Clerical Experience

Two years of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Aptitude

Possession of Supervisory Aptitude is required for some positions. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Keyboarding/Computer Skill

Some positions may require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute.

Prison Rape Elimination Act (PREA) Requirement

• Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution.
• Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse.
• Has been civilly or administratively adjudicated to have engaged in the activity described in #2 above.
• Has been the subject of substantiated allegations of sexual abuse or sexual harassment or resigned during a pending investigation of alleged sexual abuse or sexual harassment.

Other Requirements

All applicants who are conditionally offered employment or conditionally approved for movement into this position shall be subject to drug screening, as required by Federal, State or local laws, or departmental policy; and will be subject to an intensive background check.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

Public Service Loan Forgiveness (PSLF) Program

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please visit https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service.

Electronic Notification to Applicants

The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email‑box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

Testing Information

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

Equal Employment Opportunity

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.