Office Assistant III

Michigan State University; East Lansing (MI); Remote; USD 38,000 - 46,000; Full time

Job summary

The National Center for Pavement Preservation (NCPP) at Michigan State University’s College of Engineering seeks an Office Assistant III to support its national programs. The role manages registrations for training programs, conferences, and other events, and handles travel approvals for more than 400 trips annually.

You will provide general administrative and logistical support, assist with financial transactions and reconciliations, and work closely with staff, vendors, and partners to ensure

Qualifications

• Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience.

Responsibilities

• Manage registration activities for national training programs, conferences, and other events.
• Process travel approvals and reimbursements for more than 400 trips annually.
• Support financial transactions and reconciliation.
• Provide general administrative and logistical support to the Center.

Skills

Organization

Communication

Attention to detail

Customer service

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet software

Database software

Desktop publishing software

Presentation software

Webpage software

Accounting ledgers

Job description

Position Summary

The National Center for Pavement Preservation (NCPP) in the College of Engineering is seeking a highly organized and service-oriented Office Assistant III to support its nationally recognized programs and activities. NCPP works with transportation agencies, industry partners, and practitioners across the country to advance pavement and bridge preservation, equipment management, workforce development, training, and the long-term stewardship of transportation infrastructure. The Office Assistant III plays an important role in keeping NCPPs programs and operations running smoothly. This position manages registration activities for national training programs, conferences, and other events; processes travel approvals and reimbursements for more than 400 trips annually; supports financial transactions and reconciliation; and provides general administrative and logistical support to the Center. Working closely with NCPP staff, program participants, vendors, and university partners, the successful candidate will provide responsive and accurate administrative support while managing a high volume of transactions and competing priorities. The role requires strong organizational and communication skills, attention to detail, sound judgment, and a commitment to excellent customer service. This is a one-year, end-dated position and may be renewed annually based on satisfactory performance, continued funding availability, and mutual agreement. NCPP seeks candidates who are interested in contributing to the Centers mission and growing professionally through this role.

About The National Center For Pavement Preservation

Established in 2003 at Michigan State University, the National Center for Pavement Preservation (NCPP) advances a nationally coordinated, data-driven approach to preserving and extending the service life of the nations transportation infrastructure. NCPP serves as a national resource for transportation asset preservation through research, workforce development, technical assistance, training, and technology deployment. Originally focused on pavement preservation, the Centers work has expanded to include bridge preservation and equipment management. Through partnerships with transportation agencies, industry, academia, and practitioners across the country, NCPP promotes innovative, cost-effective practices that improve asset performance and support the long-term stewardship of public infrastructure.

About The College Of Engineering

For more than 130 years, the MSU College of Engineering has advanced, shared, and applied engineering knowledge to address societys most pressing challenges. Our mission is to prepare exceptional engineering graduates, conduct cutting-edge research, and drive innovation that benefits communities locally and globally. The college pursues this mission through educational and research programs across eight departments, with interdisciplinary strengths in computational sciences, energy, health, manufacturing, materials, mobility, security, and sustainability. By fostering collaboration and discovery, the MSU College of Engineering equips students and faculty to shape the technologies and solutions of the future.

Community of Respect and Innovation

At Michigan State Universitys College of Engineering, we believe that education and innovation are strongest when built on mutual respect. Guided by MSUs land-grant mission, we are dedicated to advancing knowledge, expanding access to education, and creating solutions that serve the common good. We are committed to a community where each person is respected, supported, and empowered to thrive;engineering with respect, innovating with purpose, building with trust, and growing through resilience. Learn more about our Community of Respect and Innovation.

Minimum Requirements

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; may require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment; or an equivalent combination of education and experience.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Application Materials Must Include

• Cover letter describing your interest in the position and relevant experience
• Current resume
• Names and contact information for three professional references

Work Hours

STANDARD 8-5

Description of End Date

This is a limited term position funded until 01/01/2028 with possible extension contingent upon funding renewal.

Website

WWW.PAVEMENTPRESERVATION.ORG

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends October 20, 2026, 11:55 PM