Office Assistant II (Spanish Bilingual Required)

Oxnard School District; California (MO); On-site; USD 25,000 - 33,000; Full time

Job summary

The Oxnard School District seeks an Office Assistant II bilingual to support a busy school site. You will perform clerical tasks, handle correspondence, maintain records, and assist public inquiries with courtesy and accuracy.

Responsibilities include data entry, filing, scheduling, and basic health office support. A high school diploma and one year of clerical experience are preferred; bilingual English/Spanish is required.

Qualifications

• High school diploma or equivalency required.
• One year of clerical experience preferred.

Responsibilities

• Performs clerical duties including filing, data entry, mail handling, and record keeping.
• Types letters, memoranda, schedules, and forms; proofs documents for accuracy.
• Maintains logs, calendars, and staff/student records; assists with attendance and substitutes.
• Provides information to staff and the public; answers phones and directs inquiries.
• Translates materials as needed and serves as a receptionist when required.
• Orders supplies and maintains inventory; supports health office and related duties as assigned.

Skills

Bilingual (English/Spanish)

Education

High school diploma or equivalency

Job description

Future Vacancies:

4 - Office Assistant II Bilingual positions - 8 hours per day, 203 workdays per year, 9:30am-6:00pm

We are testing for an eligibility list at this time, which will be used to fill vacancies for up to one year.

SUMMARY OF DUTIES

Under the direction of an assigned administrator, performs a variety of clerical functions in support of an assigned school or department; types documents, letters, and memoranda; provides information to the general public; and performs a variety of clerical duties relative to assigned area of responsibility.

• Performs a variety of clerical duties including, but not limited to, filing, data entry, duplicating materials, date stamping and logging documents received, and opening and routing mail;
• Assists in maintaining records for assigned programs; ensures the timely duplication and distribution of a variety of records, reports and other materials as directed;
• Types letters, memoranda, bulletins, reports, schedules, lists, forms and other materials from straight copy or rough draft; proofreads draft documents;
• Maintains a variety of logs, records, and files; maintains records of staff attendance and calls substitutes as assigned;
• Distributes various forms and provides information and assistance to the public and staff regarding their completion;
• Provides assistance to students, staff, and the general public in order to ensure student’s success; assists the public and staff in filling out paper work and forms; provides routine information and directs inquiries to the appropriate person or office; answers telephones and takes messages; makes phone calls to request, provide, or verify information as directed;
• Maintains supply and material inventories; orders materials, equipment, and supplies as directed;
• Schedules appointments and meetings; maintains various schedules and calendars;
• Assists certificated staff with the monitoring of students in the office.

Other Related Duties

• Assists in maintaining the health office at a school site; arranges for appropriate care, or if properly trained, provides, first aid for ill and injured students; dispenses medication per physician guidelines;
• May maintain financial records relating to the receipt and disbursement of funds; may assist with student store and associated student body funds;
• For positions with bilingual designations, translates a variety of written materials from English to a second language and from that language into English; interprets and facilitates communication between staff and non-English speaking members of the public; attends various meetings to translate and interpret as needed;
• Assists other clerical or secretarial personnel as directed;
• May serve as a school or department receptionist for staff and the general public;
• Performs related duties and responsibilities as required.

Please refer to the "Employment Standards" section of this bulletin to make sure you meet all requirements before applying.

Education:

Graduation from high school or equivalency.

Experience:

One year of clerical experience.

Special:

A valid, California Class C, driver's license may be required, and if so, must be maintained during the course of employment.

Ability to be insured, and continue to be insurable, by the District's liability insurance carrier.

All licenses, certificates, and other requirements listed above are required at the time of employment and must be maintained during the course of employment unless otherwise noted.

Dual Certification recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates. These examinations are open to permanent employees and the public.

DISABILITY ACCOMMODATION

Requests for reasonable accommodations for the testing process must be made no less than three (3) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EQUAL OPPORTUNITY

The Board of Education is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital, pregnancy, parental status, reproductive health, decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

NONDISCRIMINATION NOTICE:

The Oxnard School District does not discriminate on the basis of race, color, national origin, sex, or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation, in its educational program(s) or employment. The following employees have been designated to handle questions and complaints of alleged discrimination: Dr. Scott Carroll, Acting Assistant Superintendent of Human Resources, Title IX Coordinator, 1051 South A Street, Oxnard, CA 93030, [phone], [e-mail]