Buyer

Oxnard School District; Oxnard (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Oxnard School District is seeking a Buyer to support procurement of goods, services and equipment for the district. The role involves bid development, vendor coordination, and processing purchase orders to ensure timely delivery for 245 work days per year.

Qualified candidates will have four years of purchasing experience (including at least one year in a lead role) and education in purchasing or related fields. A valid California driver’s license is preferred.

Qualifications

• Experience: Four years of responsible technical experience involving purchasing activities, including the coordination and buying of specific commodities, preferably with a public agency, including one year of lead responsibility.
• Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in purchasing, accounting, business administration or a closely related field.

Responsibilities

• Purchase materials, supplies, equipment and services according to District policy and rules; research and develop sources of supply and specifications for goods and equipment used by the District.
• Receive vendor bids and proposals; open, compare and analyze quotations and bids and recommend the award of contracts.
• Prepare and administer product, service, and construction contracts.
• Coordinate purchase order activities; place and expedite orders; verify information related to price, product quality, service, and delivery.

Job description

Upcoming Vacancy:

1 - 8 hour Buyer position 245 work days per year

This eligibility list will be valid for one year and will be used to fill any future vacancies during the time this list is active.

Definitions

To perform a variety of complex, technical activities in the procurement and purchasing of goods, materials, supplies, services, and equipment; perform the more complex and technical functions of the buying process; prepare and evaluate bids; perform related processing and record keeping functions; perform other related technical and clerical duties as required.

• 1. Purchase materials, supplies, equipment and services according to District policy and rules, and state and federal laws; research and develop sources of supply and specifications for the goods, materials, services, supplies and equipment used by the District; keep informed of market conditions, and seasonal variations that affect the purchasing program.
• 2. Act as technical advisor and resource person to District schools and departments regarding purchasing procedures, quality of supplies, goods and equipment, the modification of purchasing specifications, and the standardization of equipment and supplies.
• 3. Contact vendors and invite quotations and bids after preparing product and service specifications from draft materials supplied by District schools and departments; maintain vendor lists; assign new vendor numbers; maintain current catalogs used within the district.
• 4. Receive vendor bids and proposals; open, compare and analyze quotations and bids and recommend the award of contracts.
• 5. Prepare and administer product, service, and construction contracts.
• 6. Coordinate purchase order activities; place and expedite orders; review all buy-out requisitions for completeness and accuracy; verify information related to price, product quality, service, and delivery; distribute for purchase order processing; perform purchase order entries as needed; resolve purchase order problems and conduct follow‑up activities as necessary to finalize purchase order transactions.
• 7. Coordinate the purchase of the supplies and materials stored in the district warehouse; analyze and maintain computerized inventory of stores; coordinate with warehouse staff to conduct and report annual physical inventory; update the stores catalog annually and communicate changes to all schools and departments.
• 8. Assist in the management of the computerized fixed asset inventory control system, including preparation of bids for sale/disposal of surplus and obsolete equipment.
• 9. Initiate and prepare various reports, bids, quotations, services and correspondence as required.
• 10. Develop and maintain files of purchase orders, requisitions, bids/quotations received, contracts, etc., ensuring all records are in current and usable status and adhering to appropriate retention guidelines.
• 11. Operate a personal computer and peripheral equipment, using modern software, including word processing, spread sheets, data bases and purchasing data input; operate a variety of modern office machines and equipment such as typewriter, calculator, FAX, and copier.
• 12. Perform other related duties and responsibilities as required.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of responsible technical experience involving purchasing activities, including the coordination and buying of specific commodities, preferably with a public agency, including one year of lead responsibility.

Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in purchasing, accounting, business administration or a closely related field.

Licenses Required

Valid California Driver's License

This is a Dual Certification recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates. These examinations are open to permanent employees and the public.

DISABILITY ACCOMMODATION:

Requests for reasonable accommodations for the testing process must be made no less than three (3) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EQUAL OPPORTUNITY:

The Board of Education is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital, pregnancy, parental status, reproductive health, decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

NONDISCRIMINATION NOTICE:

The Oxnard School District does not discriminate on the basis of race, color, national origin, sex, or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation, in its educational program(s) or employment. The following employees have been designated to handle questions and complaints of alleged discrimination:

Dr. Scott Carroll, Assistant Superintendent of Human Resources

Title IX Coordinator

1051 South A Street, Oxnard, CA 93030

[phone]

[e-mail]