Office Assistant II (Spanish Bilingual Required)

Oxnard School District; Oxnard (CA); On-site; USD 26,000 - 42,000; Full time

Job summary

Oxnard School District is seeking an Office Assistant II to perform clerical duties in support of a school or department. The role involves typing documents, providing information to the public, and assisting with student and staff needs.

The position is 8 hours per day, 203 workdays per year, with bilingual designation possibilities. Responsibilities include data entry, record maintenance, mail routing, scheduling, and assisting certificated staff with student monitoring.

Qualifications

• Education: Graduation from high school or equivalency.
• Experience: One year of clerical experience.
• Special: A valid California Class C driver's license may be required and must be maintained during employment.
• All licenses, certificates, and requirements listed above must be maintained during employment.

Responsibilities

• Performs a variety of clerical duties including filing, data entry, duplicating materials, stamping and logging documents, and mail routing.
• Maintains records for assigned programs and distributes materials as directed.
• Types letters, memoranda, bulletins, and schedules; proofreads drafts.
• Keeps logs and records; tracks staff attendance and calls substitutes as assigned.
• Assists public and staff with completing forms and directing inquiries.
• Maintains supply inventories; orders materials and supplies as directed.
• Schedules appointments and maintains calendars.
• Assists staff with monitoring students in the office.

Skills

Clerical skills

Data entry

Bilingual English/Spanish

Education

High school diploma or equivalent

Job description

Future Vacancies

4 - Office Assistant II Bilingual positions - 8 hours per day, 203 workdays per year, 9:30am-6:00pm

Summary of Duties

Under the direction of an assigned administrator, performs a variety of clerical functions in support of an assigned school or department; types documents, letters, and memoranda; provides information to the general public; and performs a variety of clerical duties relative to assigned area of responsibility.

Examples of Duties

• Performs a variety of clerical duties including, but not limited to, filing, data entry, duplicating materials, date stamping and logging documents received, and opening and routing mail;
• Assists in maintaining records for assigned programs; ensures the timely duplication and distribution of a variety of records, reports and other materials as directed;
• Types letters, memoranda, bulletins, reports, schedules, lists, forms and other materials from straight copy or rough draft; proofreads draft documents;
• Maintains a variety of logs, records, and files; maintains records of staff attendance and calls substitutes as assigned;
• Distributes various forms and provides information and assistance to the public and staff regarding their completion;
• Provides assistance to students, staff, and the general public in order to ensure student’s success; assists the public and staff in filling out paper work and forms; provides routine information and directs inquiries to the appropriate person or office; answers telephones and takes messages; makes phone calls to request, provide, or verify information as directed;
• Maintains supply and material inventories; orders materials, equipment, and supplies as directed;
• Schedules appointments and meetings; maintains various schedules and calendars;
• Assists certificated staff with the monitoring of students in the office.

Other Related Duties

• Assists in maintaining the health office at a school site; arranges for appropriate care, or if properly trained, provides, first aid for ill and injured students; dispenses medication per physician guidelines;
• May maintain financial records relating to the receipt and disbursement of funds; may assist with student store and associated student body funds;
• For positions with bilingual designations, translates a variety of written materials from English to a second language and from that language into English; interprets and facilitates communication between staff and non-English speaking members of the public; attends various meetings to translate and interpret as needed;
• Assists other clerical or secretarial personnel as directed;
• May serve as a school or department receptionist for staff and the general public;
• Performs related duties and responsibilities as required.

Employment Standards

Education: Graduation from high school or equivalency.

Experience: One year of clerical experience.

Special: A valid, California Class C, driver's license may be required, and if so, must be maintained during the course of employment.

Ability to be insured, and continue to be insurable, by the District's liability insurance carrier.

All licenses, certificates, and other requirements listed above are required at the time of employment and must be maintained during the course of employment unless otherwise noted.

Dual Certification Recruitment

This is a Dual Certification recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates. These examinations are open to permanent employees and the public.

Office Assistant II

Disability Accommodation

Requests for reasonable accommodations for the testing process must be made no less than three (3) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EQUAL OPPORTUNITY

The Board of Education is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital, pregnancy, parental status, reproductive health, decision making, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, veteran or military status, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

NONDISCRIMINATION NOTICE

The Oxnard School District does not discriminate on the basis of race, color, national origin, sex, or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation, in its educational program(s) or employment. The following employees have been designated to handle questions and complaints of alleged discrimination: Dr. Scott Carroll, Acting Assistant Superintendent of Human Resources, Title IX Coordinator, 1051 South A Street, Oxnard, CA 93030, [phone], [e-mail]

No Benefits Assigned

No benefits assigned

01

Education Requirement: Graduation from high school or equivalency. Do you meet the education requirement for this position? Note: Make sure this is listed in the education portion of the application.

• Yes
• No

02

Experience Requirement: One year of clerical experience. Do you meet the experience requirement for this position? Note: Make sure this is detailed in your work experience portion of the application.

• Yes
• No

03

Experience Requirement: One year of clerical experience. Please describe your relatable experience. Note: Make sure this is detailed in your work experience portion of the application.

04

Required: Are you fluent in both the English and Spanish languages (speaking, reading, and writing)?

• Yes
• No

05

Are you a current bilingual employee of the Oxnard School District OR have you taken and passed the Bilingual Assessment Exam with the Oxnard School District within the last two (2) years?

• Yes
• No

06

If a permanent position is not currently available, would you be interested in working as a substitute (on-call) employee?

• Yes
• No

07

Testing and Interview Dates Notice: Please note and save the following dates for testing and interviews. All communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method. Notice of application status - September 2 Spanish Bilingual Exam (written) - September 9 Written Examination (job related) – September 16 Spanish Bilingual Exam (verbal) - TBD Qualifications Appraisal Interview – September 22

• I certify that I have read this notice and understand the instructions provided.

08

Before submitting your application, please confirm that the following statements are true: 1) I have reviewed the job description and understand the duties and requirements of the position. 2) I meet the minimum qualifications for the position and have accurately listed my education, experience, licenses, certifications, and any other required qualifications in my application, including any required proof of education. 3) I have completed all sections of the application and answered all questions completely and accurately. 4) I understand that all information provided in my application is subject to verification. Any false statements, omissions, misrepresentations, or other deceptive information may result in disqualification from the recruitment process or dismissal from employment if discovered after hire. I certify that I have read this notice and understand the instructions provided.

• I certify that I have read this notice and understand the instructions provided.
• Required Question