Office Assistant II, III - Lahaina Intermediate

Hawaiʻi State Department of Education; Lahaina (HI); On-site; USD 35,053 - 40,845; Full time

Job summary

The Hawaiʻi State Department of Education is hiring for Office Assistant positions in Lahaina, Hawaii. The roles include Office Assistant II and III with responsibilities in document management, clerical support, and customer service. A high school diploma or equivalent is required, along with a minimum of 6 months of basic experience.

Successful candidates will perform various tasks such as processing documents, managing files, and assisting with clerical duties. This opportunity offers a dynamic work environment with potential for career growth.

Qualifications

• 6 months basic experience required.
• 1 month clerical experience for Assistant II, 1.5 months for Assistant III.
• Supervisory aptitude required for supervisory roles.

Responsibilities

• Create, edit, and manage documents using software.
• Process forms, records, and reports for accuracy.
• Maintain electronic and paper files.

Skills

Keyboarding proficiency

Document management

Customer service

Education

High school diploma or equivalent

Job description

Job Overview

This posting is for Office Assistant positions at the specified location at the authorized level of Office Assistant III. Applications are also accepted for Office Assistant II if needed.

Salary

Office Assistant II, SR-06: $3,141.00 per month

Office Assistant III, SR-08: $3,266.00 per month

Key Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using computer word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance.
• Checks records and forms for completeness and accuracy; evaluates information for conformance with established requirements, and processes documents according to policies.
• Searches paper and electronic files, extracts, compiles and summarizes information, prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as needed.
• Provides general information and resolves complaints in person or over the telephone regarding organization rules, regulations, policies and procedures.
• Determines needs for and makes routine orders for supplies, materials, etc.
• Makes arrangements for travel, equipment maintenance, telephone service, and similar matters.
• Provides training and guidance, assigns, reviews and evaluates the work of clerical subordinates comparable to Office Assistant II.

Minimum Qualifications

Basic Experience: 6 months required.

Clerical Experience: 1 month for Assistant II, 1.5 months for Assistant III.

Supervisory Aptitude is required for supervisory roles.

Keyboarding proficiency (40 net words per minute) required for Office Assistant II and higher.

Education and Substitution

• High school diploma or equivalent may substitute for basic experience.
• Clerical/office support curriculum may substitute for basic or clerical experience up to 2 years.

Equal Opportunity Statement

The Hawaii State Department of Education provides employment opportunities as described.