Office Assistant II, III - Kaimuki High

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 35,053 - 36,448; Full time

Job summary

The Hawaiʻi State Department of Education is hiring an Office Assistant III in Honolulu. The successful candidate will be responsible for creating and maintaining documents, processing information, and supervising office assistants.

Required qualifications include 0.5 years of experience, proficiency in keyboarding and computer skills, and the ability to lift up to 50 pounds. The position offers a salary of $3,266 monthly.

Qualifications

• 0.5 years of basic experience required.
• 40 net words per minute keyboarding speed needed.
• Ability to lift and carry objects up to 50 pounds.

Responsibilities

• Create, edit, and maintain documents using word processing software.
• Process forms and records for accuracy.
• Provide general information and resolve complaints.
• Supervise clerical subordinates as needed.

Skills

Keyboarding

Computer proficiency

Clerical skills

Education

High school diploma or equivalent

Completion of a baccalaureate program

Job description

Overview

This posting is for Office Assistant III positions at the specified location. Applications are also being accepted for Office Assistant II if needed.

Salary Range

• Office Assistant II (SR‑06): $3,141.00 per month
• Office Assistant III (SR‑08): $3,266.00 per month

Key Responsibilities

• Create, edit, print, store, retrieve, and delete documents using a computer and word processing or other software.
• Prepare, review, and process forms, records, reports, applications, and other documents for accuracy and completeness.
• Verify records and forms for completeness and accuracy, evaluating conformance with established requirements.
• Search paper and electronic files, extract, compile, and summarize information, and prepare periodic and special reports.
• Compose routine correspondence and letters of acknowledgement.
• Set up and maintain paper and electronic files and revise filing systems as necessary.
• Provide general information and resolve complaints in person or by phone, explaining rules, regulations, policies and procedures.
• Determine the need for and/or make routine orders for necessary supplies, materials, or items.
• Make arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provide training, guidance, and supervisory review for clerical subordinates at the Office Assistant II level.

Minimum Qualifications

• Experience Requirements:
  Basic Experience: 0.5 years
  Clerical Experience: 0 years
  Supervisory Aptitude: required for supervisory roles
  Total Experience ≥ 0.5 years for Office Assistant II, ≥ 1.5 years for Office Assistant III
• Keyboarding/Computer Skill: 40 net words per minute required for Office Assistant II and higher levels; proficiency with computers and word processing or other software applications required.
• Substitutions Allowed:
  • High school diploma or equivalent may substitute for basic experience.
  • Excess clerical experience may substitute for basic experience.
  • Completion of a full‑time clerical or business technology curriculum at an accredited community college, business or technical school may substitute for clerical experience (15 semester credits, 6 months experience, up to 2 years).
  • Completion of a baccalaureate program at an accredited college or university may substitute for clerical experience (15 semester credits, 6 months experience, up to 2 years).
• Quality of Experience: The required years of experience must demonstrate the scope and responsibility necessary to perform the duties of the position.
• Lift and Carry: Ability to lift and carry objects up to 50 pounds unassisted.

Equal Opportunity Statement

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.