Office Assistant II, III - Kealakehe High

Hawaiʻi State Department of Education; Kailua (HI); On-site; USD 35,053 - 36,448; Full time

Job summary

The Hawaiʻi State Department of Education is hiring for Office Assistant positions in Kailua, Hawaii. Successful candidates will perform clerical tasks including document creation, processing forms, and providing information to the public.

Applicants should have a high school diploma or equivalent with relevant experience ranging from 1 month to 6 months depending on the position level. The role requires keyboarding proficiency and offers a competitive salary.

Qualifications

• 6 months of basic experience required.
• 1 month of clerical experience for Assistant II, 1.5 months for Assistant III.
• Supervisory aptitude for supervisory roles.

Responsibilities

• Create, edit, and store documents using software.
• Process forms, records, and reports for accuracy.
• Evaluate completeness and accuracy of documents.
• Summarize information from paper and electronic files.
• Compose routine correspondence.
• Maintain electronic filing systems.
• Provide general information and resolve complaints.
• Order supplies and materials as needed.
• Arrange travel and equipment maintenance.
• Assign and review work of clerical subordinates.

Skills

Keyboarding proficiency (40 net words per minute)

Document processing

General information resolution

Education

High school diploma or equivalent

Clerical/office support curriculum

Job description

Job Overview

This posting is for Office Assistant positions at the specified location at the authorized level of Office Assistant III. Applications are also accepted for Office Assistant II if needed.

Salary

Office Assistant II, SR-06: $3,141.00 per month

Office Assistant III, SR-08: $3,266.00 per month

Key Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using computer word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance.
• Checks records and forms for completeness and accuracy; evaluates information for conformance with established requirements, and processes documents according to policies.
• Searches paper and electronic files, extracts, compiles and summarizes information, prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as needed.
• Provides general information and resolves complaints in person or over the telephone regarding organization rules, regulations, policies and procedures.
• Determines needs for and makes routine orders for supplies, materials, etc.
• Makes arrangements for travel, equipment maintenance, telephone service, and similar matters.
• Provides training and guidance, assigns, reviews and evaluates the work of clerical subordinates comparable to Office Assistant II.

Minimum Qualifications

Basic Experience: 6 months required.

Clerical Experience: 1 month for Assistant II, 1.5 months for Assistant III.

Supervisory Aptitude is required for supervisory roles.

Keyboarding proficiency (40 net words per minute) required for Office Assistant II and higher.

Education and Substitution

• High school diploma or equivalent may substitute for basic experience.
• Clerical/office support curriculum may substitute for basic or clerical experience up to 2 years.

Equal Opportunity Statement

The Hawaii State Department of Education provides employment opportunities as described.