Office Assistant II, III - Kalihi Elementary

Hawaiʻi State Department of Education; Honolulu (HI); On-site; USD 35,053 - 36,448; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Job summary

A state education department in Honolulu is looking for an Office Assistant III. This role involves creating and handling documents, reviewing forms for accuracy, and providing assistance to clerical staff. Candidates must have solid knowledge of office procedures and supervisory potential, with a focus on strong English grammar and clerical skills. The position includes several benefits such as health insurance and paid holidays.

Qualifications

• Ability to compare words and numbers quickly and accurately.
• Demonstrated potential for supervisory duties required.
• Experience with office practices and procedures.

Responsibilities

• Create, edit, print, store, retrieve, and delete documents.
• Review forms and reports for accuracy.
• Search files and prepare special reports.
• Provide general information and resolve complaints.
• Train and evaluate clerical subordinates.

Skills

Knowledge of English grammar

Clerical tasks

Office equipment operation

Typing/Keyboarding (40 WPM)

Job description

Job Summary

Office Assistant III position at the specified location. This posting is being used to fill various Office Assistant positions. Authorized level: Office Assistant III. Applications are accepted down to Office Assistant II if necessary.

Salary

Office Assistant II, SR-06: $3,141 per month
Office Assistant III, SR-08: $3,266 per month

Responsibilities

• Create, edit, print, store, retrieve, and delete documents using a computer and word‑processing software.
• Prepare, review, and process forms, records, reports, applications and other documents for accuracy, completion and conformity to established requirements.
• Check records and forms such as applications, permits, requisitions and vouchers for completeness and accuracy; evaluate information for conformance with established requirements; process documents in accordance with policies and procedures.
• Search paper and electronic files, extract, compile, summarize information and prepare periodic and special reports.
• Compose routine correspondence and letters of acknowledgement.
• Set up and maintain paper and electronic files, revising filing systems as necessary.
• Provide general information and resolve complaints in person or over the telephone, explaining rules, regulations, policies and procedures and the organization’s purpose and functions.
• Determine the need for and/or make routine orders for necessary supplies, materials or other items.
• Make arrangements for travel, equipment maintenance, telephone service and other similar matters.
• Provide training and guidance to, assign, review and evaluate the work of clerical subordinates performing work comparable to the Office Assistant II class.

Minimum Qualifications

• Basic experience: Demonstrated knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions, write simply and directly, and compare words and numbers quickly and accurately.
• Clerical experience: Experience involving a variety of clerical tasks, knowledge of office practices and procedures, ability to operate office equipment and technologies.
• Office Assistant II: ½ year basic experience, 0 clerical experience, 0 supervisory aptitude, total ½ year experience.
• Office Assistant III: ½ year basic experience, 1 year clerical experience, supervisory aptitude required, total 1½ years experience.
• Supervisory aptitude: Demonstrated potential for supervisory duties through successful completion of assignments involving supervisory responsibilities or by favorable supervisory appraisal.

Keyboarding/Computer Skill Requirement

Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels. Use of computers, word processing and other software applications is required.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in employment policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, and National Guard participation. This statement complies with Title VII, Title IX, Title VI, the 504 Act, the Age Discrimination Act, the ADA and related statutes.

Benefits

• Holidays: 13 paid holidays each year; 14 during an election year.
• Vacation: 21 days per year for specified bargaining units.
• Sick Leave: 21 days per year for specified bargaining units.
• Health Insurance: State pays part of the premiums for state‑sponsored Medical, Drug, Vision, and Adult Dental plans.
• Group Life Insurance: Free life insurance policy for employees and retirees.
• Retirement Plan: State contributions to a retirement plan for eligible employees.