Office Assistant II

Nebraska State College System; Wayne (NE); On-site; USD 34,000 - 41,000; Full time

Job summary

Wayne State College is seeking an Office Assistant II in Records and Registration. This position performs complex clerical and reception duties, manages student records, and supports graduation preparations in a confidential environment.

Open to candidates with a high school diploma or equivalent and related experience; familiarity with Microsoft Office and PeopleSoft is preferred. The role is based at Wayne State College with standard in-person duties and benefits.

Qualifications

• Graduation from High School or educational equivalent and related experience.

Responsibilities

• Answer phones, greet visitors.
• Duties related to student records and information.
• Process mail, transcripts, and enrollment verifications.
• Maintain office files, physical & electronic.
• Assist with graduation preparations.

Skills

Microsoft Office

PeopleSoft

Education

High School diploma or equivalent

Tools

PeopleSoft

Job description

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

Please see Special Instructions for more details.

Wayne State College is seeking an Office Assistant II in Records and Registration.

Position Information

Nature of Work

• This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters.
• Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines.
• Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees.
• General supervision and oversight is provided to employees in this classification.

Examples of Work Performed

• Answer phones, greet visitors
• Duties related to student records and information
• Process mail, transcripts, and enrollment verifications
• Maintain office files, physical & electronic
• Assist with graduation preparations
• Other duties as assigned

Required Qualifications

• Graduation from High School or educational equivalent and related experience.

Preferred Qualifications

• Microsoft Office knowledge preferred.
• Experience in Records and Registration.
• Experience using PeopleSoft.

Salary Information

Salary Information Competitive, commensurate with qualifications and experience. Attractive and comprehensive benefit package. Annual starting salary is $37,587.

FTE

1.000

FLSA

FLSA Non-Exempt

Union Status

Union Status NAPE

Number of Vacancies

Number of Vacancies 1

Posting Number

Posting Number PS1746P

Open Date

Open Date 10/16/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

Wayne State College is seeking an Office Assistant II in Records and Registration.

General Information

Wayne State College serves as a model of success for regional public higher education. Investments in infrastructure and facilities, expanded academic programs and partnerships, a whole-campus approach to recruitment and retention, and a commitment to strategic planning position the College as a strong member of the Nebraska State College System. More than 4,500 students rely on Wayne State for access to graduate and undergraduate degree programs in more than 130 programs of study each year, a role the College has proudly filled since its founding in 1891. Our goals are clear: continually improve retention and graduation rates, provide high-quality academic programs and campus facilities, support workforce and economic development in the region, maintain affordability and access, and manage resources for sustainability. We invite qualified applicants to join us in our important work.

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please describe your experience related to clerical support.

  (Open Ended Question)

• * Describe your experience with Microsoft Office.

  (Open Ended Question)

• * Do you have experience in Records and Registration? If yes, please explain.

  (Open Ended Question)

• * Do you have experience using PeopleSoft?
  • Yes
  • No