Office Assistant & Communications Coordinator

Heather Gardens Association; Aurora (CO); On-site; USD 26,174 - 33,062; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Flexible Spending Account

Dental Insurance

Vision Insurance

Employer-Paid Life and Disability

401(k) Retirement Plan with 5% Company

Paid Holidays

Paid Time Off (PTO)

MetLife Voluntary Benefits

Employee Assistance Program (EAP)

Uniform & Shoe Allowance

Job summary

Heather Gardens Association, located in Aurora, Colorado, is seeking an organized Office Assistant & Communications to support the Administration Department. This full-time role entails clerical duties, document preparation, board materials, and resident communications, with a focus on accuracy and professional service.

You will coordinate meetings (including hybrid tech), manage records, and assist with front desk and resident services as needed, contributing to a well-run community.

Qualifications

• Experienced administrative professional with clerical and reception duties.
• Strong organizational skills and meticulous attention to detail.
• Proficient in Microsoft Office and common office software; capable of handling confidential information.

Responsibilities

• Provide clerical and administrative support to the Administration Department.
• Prepare correspondence, reports, meeting materials, forms, and other business documents using templates.
• Coordinate support for Board and committee meetings, including hybrid meeting technology.
• Prepare and distribute resident and departmental communications.
• Maintain resident records and lease documentation.
• Provide excellent customer service to residents, employees, vendors, and visitors.
• Assist with website updates and resident communications platforms.
• Maintain office and breakroom supplies.
• Provide backup support for Front Desk and Resident Services.

Skills

Administrative experience

Organizational skills

Professional communication

Proofreading

Microsoft Office

Confidentiality

Independent worker

Customer service

Tools

Word

Excel

Outlook

PowerPoint

Job description

Heather Gardens Association, located in Aurora, Colorado, is seeking an organized Office Assistant & Communications to support the Administration Department. This full-time role entails clerical duties, document preparation, board materials, and resident communications, with a focus on accuracy and professional service.

You will coordinate meetings (including hybrid tech), manage records, and assist with front desk and resident services as needed, contributing to a well-run community.