OFFICE ASSISTANT - BUTLER

Krise Transportation; Pennsylvania; On-site; USD 19,000 - 28,000; Full time

Job summary

Krise Transportation, Inc. is seeking an Office Assistant for a school bus terminal. This is a full-time, non-exempt hourly position that supports the Terminal Manager and staff with a broad range of administrative duties.

You will assist in reporting, billing to the school district, and payroll-related tasks, while coordinating applicant intake and onboarding. Excellent PC skills, strong communication, and professional conduct are essential.

Qualifications

• High school diploma or equivalent required.
• Strong PC skills using Microsoft Office applications; good written and verbal communication.
• Knowledge of customer service principles and ability to solve problems is essential.

Responsibilities

• Assist the Terminal Manager and staff in day-to-day operations of the facility.
• Assist in collecting and preparing reports for the school district.
• Assist with billing to the school district and third-party charters.
• Coordinate employment applicant intake, credentialing and onboarding processes.
• Communicate with schools regarding calendars, incidents, and with parents, drivers and monitors.
• Input, review and process payroll as trained.
• Perform routing, dispatch, or other operations-related duties as assigned.
• Maintain records related to operations and maintenance as needed.
• Answer phones and two-way radios; adhere to company policies and regulations.

Skills

Microsoft Office

Written communication

Verbal communication

Customer service

Problem solving

Education

High School Diploma or equivalent

Job description

The position of an Office Assistant is a full-time non-exempt hourly position with responsibility for a wide variety of administrative duties within a school bus terminal. This position reports to a Terminal Manager and/or Assistant Terminal manager and works closely with the terminal staff, operations and maintenance teams.Duties & Responsibilities:Assist the Terminal or Assistant Manager and other staff in the overall day-to-day operations of the facilityAssist in the collection and preparation of all reports for the school district.Assist with billing to the school district and any third-party charter runs.May be responsible for coordinating employment applicant intake, credentialing and related documentation in the hiring and on-boarding process.Assist with communication between the company and schools regarding calendars, complaints, bus incidents; communications with parents regarding issues and concerns; communications with drivers and monitors.Depending on terminal level staffing and skill sets, may be trained and assigned to input, review and process payroll.Depending on terminal level staffing and skill sets may be trained to perform routing, dispatch, bus video review, training, safety or other operations related duties.Depending on terminal level staffing and skill sets, may be trained to perform maintenance related recordkeeping and documentationResponsible for carrying out all company policies and State & Federal applicable regulations.Follow company policies regarding pupil/client management and relations with parents, teachers, guardians, and the public in general.Will be required to answer phones and two-way radios.All other duties as assigned.QualificationsCurrent driver physical examination allowing operation of a commercial vehicle with student passengersA minimum of a High School Diploma or equivalentPreferred prior office or administrative experienceKnowledge and SkillsPC skills (use of Microsoft Office applications), written and verbal communication skills, and customer service skills are essential. Ability to deal with problems and find solutions. Should provide excellent customer service to external and internal customers.Preferred to have knowledge of Federal and State regulations that impact the school bus operationsMust be willing to participate in classes that are offered to enhance knowledge.Must conduct oneself in a professional mannerMust be highly motivated and demonstrate flexibility and adaptability to change