Office Assistant and Entry Level Human Resources Specialist (HR Specialist)

Law Office of Randall & Johnson; American Fork (UT); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Sick leave

Paid time off

Paid holidays

Retirement plan with employer matching

Hybrid work (home and office)

Health/Dental/Vision insurance plans

Job summary

The Law Office of Randall & Johnson in Utah is seeking an entry-level HR/Office Administrator to support owners and management. You will assist with benefits, payroll prep, time-off requests, onboarding, and offboarding.

This hybrid role requires in-office presence three days a week with two remote days; occasional travel within Utah County is expected. The firm emphasizes a friendly, supportive environment with a focus on serving clients.

Qualifications

• Bachelor's degree preferred.
• Strong command of the English language, both written and spoken.
• Management and HR experience preferred.

Responsibilities

• Assist HR tasks: benefits, time off requests, payroll prep.
• Onboard new staff and offboard departing staff.
• Support office management: supplies, task tracking, shared spaces, scheduling for hybrid staff.

Skills

English proficiency

HR experience

Self-starter

Problem solving

Time management

Team player

Adaptability

Education

Bachelor's degree

Mastery of English

Tools

Microsoft Word

Microsoft Excel

CRM software

Job description

About the position:

In this role, you will provide vital support directly to the business owners and management team. You will assist with HR tasks such as benefits, time off requests, and preparing payroll. You will also assist with new staff onboarding and staff offboarding. Office management tasks include helping us manage supplies, track employee task lists, maintain any shared spaces, and assist with scheduling for hybrid employees. Other tasks may be assigned as needed.

This is an entry level position with the possibility for growth within the position.

About the Law Firm of Randall & Johnson

The Law Firm of Randall & Johnson is a specialized law firm serving clients with California legal needs with its roots in Southern California. With a presence in California and Utah, we provide employment relief and focused criminal law representation with quality client support and service.

We are advocates for the less fortunate and disadvantaged.

As a founder and owner-run business, we strive to make the workplace a friendly and supportive environment where you enjoy working with your co-workers and serving our clients.

We are also a diverse and adaptable group of professionals who value self-starters, problem-solvers, and time-savers and who leverage technology to better support and serve our clients across the state of California and throughout the United States.

Hours: Full time (40 hours per week)

• M-F - must be available from 8:00 am - 6:00 pm. You will be scheduled to work 8 hours per day.
• Current schedule requires 3 days in office, with 2 days remote. This may adjust in the future or based upon a decision at the time of hiring based upon where you live.

Location Requirements:

• You must live in one of the following areas: Utah County, Utah; Salt Lake County, Utah. You should plan on commuting to Utah County regularly. While the position is a hybrid position, you should be prepared to commute up to every work day depending on business needs.

Benefits

• Sick leave
• Paid time off
• Paid holidays
• Retirement plan with employer matching at Guideline (a top notch, low fee 401K provider)
• Hybrid work (home and office)
• Health/Dental/Vision insurance plans with dependent benefits (UHC and Guardian) with competitive employer contributions.

Required Qualifications:

• Bachelor's degree preferred
• Mastery of the English language, both written and spoken
• Management and HR experience preferred.

Required Skills:

• Strong computer and internet skills including knowledge of Microsoft Office, including Word and Excel.
• Able to adapt to use our CRM software
• Affable disposition who enjoys team camaraderie. Honest, trustworthy, hardworking.
• Cannot be a people pleaser or reluctant to support the management team.
• Self-starter, ability to prioritize, stay on task, and work independently.
• A problem solver who strives to reduce the workload on others by finishing tasks without leaving loose ends.
• Goal-oriented and efficient, while remaining thorough and accurate.

Necessary Equipment:

• Access to stable high speed internet (required for working hybrid)
• Valid driver’s license