Office Assistant 2 (02-N27001)

State of Alaska; Juneau (AK); Sur place; USD 25 000 - 30 000; Plein temps

Résumé du poste

State of Alaska is seeking an Office Assistant 2 in Juneau to perform clerical tasks, examine and scan physical files, and manage digital archiving of Personnel and Classification records within the Division of Personnel.

The role requires attention to detail, solid computer skills, and the ability to interpret policies and regulations. Residency rules apply; the position is on-site in Juneau and not suited for telework.

Qualifications

• High school diploma or the equivalent is required.
• One year of clerical experience including greeting clients, answering phones, typing, filing, sorting mail, data entry, payments, or maintaining logs.
• Education may substitute for experience as noted in the substitution paragraph.
• Some positions may require a valid driver’s license and being 18+.
• Foreign education may be used if credentials are submitted for interpretation.

Responsabilités

• Examine and scan physical file documents.
• Provide clerical services and determine actions based on programs and regulations.
• Digitally archive Personnel and Classification files and other physical files in various office spaces.

Connaissances

Clerical tasks

Computer skills

Attention to detail

Reading comprehension

Oral communication

Formation

High school diploma or equivalent

Description du poste

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

The Division of Personnel Non-Permanent Office Assistant 2 will examine and scan physical file documents. The incumbent will provide necessary clerical services that require determining administrative and/or programmatic tasks to be completed, prioritizing work, and deciding the appropriate action to be taken based on interpretation and application of the organization’s programs, policies, and regulations. The incumbent will digitally archive Personnel files, Classification files, and potentially some additional physical files in several of our office spaces.

Our Organization, Mission, and Culture

The mission of the Division of Personnel is to provide policy, consultative guidance, and direct human resource services to State of Alaska executive branch agencies.

We value integrity, professionalism, empowerment, continuous learning, and accountability.

The Benefits of Joining Our Team

Our division encourages professional growth and upward mobility through fostering a positive learning environment and providing meaningful performance management to our team members at all levels of our organization.

The Working Environment You Can Expect

This position is physically located in the Juneau State Office Building at 333 Willoughby Avenue and potentially at one of our other office located at 410 Willoughby Avenue. The Division of Personnel provides a work environment that successfully engages employees to work independently, as well as collaboratively on a team. This position is not suitable for telework.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Clerical: applies knowledge of clerical equipment and software, processes, techniques, and professional standards to complete routine office work to generally accepted professional standards. Completes work independently with minimal supervision. Uses skills and abilities to complete tasks consisting of many different and connected parts, including deciding which processes to use.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Attention To Detail: sees and pays attention to details; recognizes the component parts of a procedure or object, and can verify correctness or error in an individual part or procedure.
• Reading Comprehension: Comprehends and correctly applies information presented in written form. Makes correct inferences; draws accurate conclusions.
• Oral Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution: Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note: 'High school diploma equivalent' means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Please be sure to check our residency definition to determine if you qualify.

At time of interview, please be prepared to provide the names, titles, and current phone numbers for three professional references. At least one of these must be a previous or current supervisor.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Brook Riley

Administrative Operations Manager 1

Phone: [phone]

[e-mail]