Administrative Assistant 2

Health; Anchorage (AK); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid leave

Professional development

Career stability

Job summary

The Department of Health seeks an Administrative Assistant 2 to support the Rural Health Transformation Program in Anchorage and Juneau. You will perform p-card reconciliation, travel planning, timesheet processing, and help manage procurements and contracts.

You’ll work with a team of accountants and AOM 1, under an AO 1, on varied duties supporting statewide health initiatives and community services.

Qualifications

• Attention to Detail is essential for accurate accounting and reporting.
• Strong computer skills and familiarity with databases and office software.
• Customer service orientation with internal and external stakeholders.
• Problem solving to identify issues and propose solutions.
• Self-management with initiative and reliable work habits.

Responsibilities

• Perform p-card reconciliation and travel arrangements with reconciliation.
• Process bi-weekly timesheets and manage a shared inbox.
• Initiate procurements and assist with contract facilitation.
• Support Rural Health Transformation Program staff on special projects.
• Collaborate with an admin team in Juneau and an AO 1 supervisor.

Skills

Attention to Detail

Computer Skills

Customer Service

Problem Solving

Self-Management

Education

Post-secondary education / clerical experience

Job description

Job Description

Welcome to the Department of Health!

We’d be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us,

This position is open to Alaskan Residents only.

Please check out the

residency definition

to determine if you qualify.

What you will be doing:

As an Administrative Assistant 2 for the Rural Health Transformation Program (RHTP) within the Department of Health, you will perform a variety of tasks.

This position will work with an administrative team that includes two Accountants and an Administrative Operations Manager 1 (AOM 1) and will be supervised by an Administrative Officer 1 (AO 1) who are all located in Juneau.

The incumbent in this position will perform p-card reconciliation, make travel arrangements and perform travel reconciliation, process bi-weekly timesheets, and manage a shared inbox.

Working with the procurement team, this position will initiate procurements and help facilitate contracts.

Working with the RHTP program staff, located in the office in Anchorage, approximately 40% of hours worked in this position will be tasked with special projects and will offer an opportunity to perform a variety of other duties related to the RHTP program daily.

Our organization, mission, and culture:

The Department of Health offers a mission-driven workplace where employees are supported, valued, and empowered to grow. We prioritize professional development, work-life balance, and an inclusive environment. Our employees are encouraged to innovate, develop professionally, and contribute meaningful solutions that impact families and communities statewide.

Benefits of joining our team:

• Comprehensive health, dental, and vision insurance
• for you and your family
• Generous retirement plans
• to help you build long-term financial security
• Paid leave
• Professional development and training opportunities
• to support career growth
• Job stability and career advancement
• within a statewide public service system
• Employee wellness programs and support resources

Most importantly, you will gain the opportunity to build a purpose-driven career where your work directly improves the lives of Alaskans and strengthens communities across the state.

The working environment you can expect:

This position is an in-office position in Anchorage. Located in the Frontier Building in Midtown Anchorage, the incumbent for this position will find they will be close to shopping and restaurants, and covered parking is provided as well.

Who we are looking for:

We are interested in candidates who possess some or all of the following position-specific competencies:

Attention to Detail:

Is thorough when performing work and conscientious about attending to detail.

Computer Skills:

Uses computers, software applications, databases, and automated systems to accomplish work.

Customer Service:

Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Problem Solving

: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Self-Management

: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Special Note:

Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information

At the time of the interview, please provide the following:

Three (3) professional references whom we may contact by phone, one (1) of whom must be your current or most recent supervisor, if not already provided in the application.

Current performance evaluation, if available.

A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualification competencies.

Please read the information below carefully. This applies to your application submission.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application If you have not obtained a degree, please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

To view the general description and example of duties for this job class, please go to the following link and search for

[Administrative Assistant 2]

:

https://www.governmentjobs.com/careers/Alaska/

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