Office Assistant 1 Store/Mail (Operating Room) Full Time Evening Shift (3:00 PM - 11:30 PM)

Stony Brook Medicine

Stony Brook (NY)

On-site

USD 38,000 - 46,000

Full time

5 days ago

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Job summary

Stony Brook Medicine seeks an Office Assistant 1 (Stores/Mail) to provide office support for OR-related supply and mail duties. Responsibilities include maintaining par levels, stocking the main OR supply room, and handling packages for OR, Endoscopy, and Anesthesia.

The role is part of the NY HELPS program with anticipated postings and potential non-competitive appointment. Must meet Civil Service requirements and include a resume with the application.

Qualifications

Must have taken and passed the Civil Service exam and be reachable on the appropriate Civil Service list.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Special Notes: Resume/CV should be included with the online application.

Responsibilities

Inspects daily, cleans and stocks the Main OR Supply Room and the secondary OR Service Rooms/Carts.
Monitors and maintains proper par levels and rotates OR specialty orders by expiration dates for all areas.
Maintain Pick Room inventory and restock returned items from OR and validate pars.
Picks OR soft goods via a picklist for scheduled/add on cases and prepares the case carts for CSS.
Puts away all orders and any stray items left behind by clinicians.
Receives packages for OR, Endoscopy, and, Anesthesia.
Uses Lawson to place orders coming from Receiving and Stores, if applicable.
Stocks all the anesthesia supplies for the Anesthesia carts in all areas.

Job description

Position Summary

Office Assistants 1 Store/Mail performs office support to meet the requirements of agency programs. Such work may consist of, but is not limited to: mail, supply, inventory functions, and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws.

Position Summary

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Duties of a Office Assistant 1 Store/Mail - may include the following but are not limited to:

Inspects daily, cleans and stocks the Main OR Supply Room and the secondary OR Service Rooms/Carts.
Monitors and maintains proper par levels and rotates OR specialty orders, by expiration dates for all areas.
Maintain Pick Room inventory and restock returned items from OR and validate pars.
Picks OR soft goods via a picklist for scheduled/add on cases and prepares the case carts for CSS.
Puts away all orders and any stray items left behind by clinicians.
Receives packages for OR, Endoscopy, and, Anesthesia.
Uses Lawson to place orders coming from Receiving and Stores, if applicable.
Stocks all the anesthesia supplies for the Anesthesia carts in all areas.

Qualified candidates will demonstrate excellent communication skills, interpersonal skills, knowledge and understanding of patient care and effectively respond to changing patient needs by making decisions based on ethical principles and adhering to our high standard of excellence.

Qualifications

Required: MUST have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Special Notes: Resume/CV should be included with the online application.

Posting Overview:

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range:

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

Location Pay: for UUP, CSEA, and PEF full-time positions
Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Official Job Title

Office Assistant 1 (Stores/Mail)

Job Field

Operating Room

Primary Location

US-NY-Stony Brook

Department/Hiring Area

Operating Room

Schedule

Full-time

Posting Start Date

Oct 22, 2026