Office Assistant

Commonwealth of VA Careers; Virginia; On-site; USD 22,000 - 31,000; Part time

Job summary

Northern VA Community College is seeking an Office Assistant to perform office administration duties for the IET Associate Deans. The role includes handling forms, ordering supplies, collecting information for adjunct hiring folders, aiding callers, students, and visitors, and covering the building information desk as needed.

Responsibilities include coordinating with faculty, greeting people at the information desk, assisting students with class searches and enrollment, and scheduling events

Qualifications

• Detail-oriented; able to manage multiple tasks in a high-volume environment.
• Excellent communication skills, both verbal and written.
• Proficiency with word processing, spreadsheets and basic presentation software.

Responsibilities

• Communicate with potential faculty to obtain hiring forms.
• Obtain and file end-of-semester documentation submitted by faculty.
• Greet faculty, visitors and students at the information desk.
• Assist students with searching for and enrolling in classes.
• Schedule events for the academic dean and assistant dean; assist with division projects.

Skills

Detail-oriented

Multitask

Communication skills

Computer skills

STEM knowledge in education

Follow directions & prioritize

Tools

Word processing

Spreadsheets

Presentation software

Job description

Title: Office Assistant

Agency: Northern VA Community College

Location: Loudoun - 107

FLSA: Nonexempt

Hiring Range: $19/hr

Full Time or Part Time: Part Time

Additional Detail

Job Description

The Office Assistant will provide office administration duties for the IET Associate Deans that will require completing forms, ordering supplies, assisting with collecting information for adjunct hiring folders, assisting callers, students and visitors with basic information about the department. Assist with covering the building information desk when needed.

Duties and Tasks

• Communicating with potential faculty to obtain hiring forms,
• Obtaining and filing end of the semester documentation submitted by faculty
• Greeting faculty, visitors and students at the information desk
• Assist students with searching for and enrolling in classes
• Scheduling events for the academic dean and assistant dean, and assisting the dean and associate dean with division projects.

Minimum Qualifications

Required KSA's:

• Detail-oriented skills
• Ability to multitask
• Ability to excel in a high-volume work environment.
• Knowledge and understanding of computer, technical and STEM skills in an educational setting
• Ability to follow directions, manage multiple priorities while meeting deadlines
• Excellent communication skills, both oral and written

Minimum Qualifications

• Customer service experience
• Experience with computer applications such as word processing, spreadsheets, etc.
• Administrative support experience

Additional Considerations

• Experience in a STEM or computer related field
• Computer skills: presentation software
• Experience working in or attending a community college
• Experience in an office setting