Office Assistant

Primma,-LL; Village of Roslyn (NY); On-site; USD 36,000 - 39,000; Full time

Job summary

Primma,-LL is seeking an Office Assistant to provide clerical support in the Roslyn, NY office. This full-time, onsite role involves filing, photocopying, mail processing, and supporting the Legal Department.

You will train new clerical staff, manage file jackets, handle physical records, and assist with mail, scanning, and switchboard coverage. Basic typing and Microsoft Office experience are required, with attention to detail and strong organization.

Qualifications

• Prior clerical experience helpful, but not required
• Basic typing skills required
• Basic Microsoft application experience necessary
• Heavy lifting and carrying up to 30 pounds required
• Must be detail-oriented and have good organizational skills
• Must demonstrate ability to maintain an effective working relationship with other departments, employees, management and clients
• Ability to maintain a cooperative, courteous, and professional relationship while speaking with Claims personnel, insureds, management; ability to communicate effectively with diplomacy and professionalism
• Ability to function in a professional office environment and utilizes standard office equipment

Responsibilities

• Train new clerical assistants
• Create new legal file jackets
• Provide copies of medical records to the Claims Department, attorneys and paralegals as necessary
• Prepare, photocopy and send transferred files to new outside law firms
• Prepare form cover letters to forward mail on transferred cases to new firms
• Assist with incoming and outgoing mail as needed
• Close files that are no longer active.
• Box up closed files for storage and prepare list of contents
• Maintain photocopy equipment and office supplies
• Provide backup to other clerical assistants as needed
• Scanning to Claims and insureds.
• Assist in PRI switchboard phone coverage, as needed.
• Other duties as assigned

Skills

Typing

Interpersonal skills

Organization

Diplomacy

Professionalism

Tools

Microsoft Office

Office equipment operation

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Assistant

Full Time 35-37.5 Hours Roslyn, NY, US

Salary Range: $26.00 To $28.00 Hourly

**This position is 100% onsite in our Roslyn, NY office**

General Summary: Provide clerical assistance to the Legal Department, including, but not limited to filing, photocopying and mail processing.

• Train new clerical assistants
• Create new legal file jackets
• Provide copies of medical records to the Claims Department, attorneys and paralegals as necessary
• Prepare, photocopy and send transferred files to new outside law firms
• Prepare form cover letters to forward mail on transferred cases to new firms
• Assist with incoming and outgoing mail as needed
• Close files that are no longer active.
• Box up closed files for storage and prepare list of contents
• Maintain photocopy equipment and office supplies
• Provide backup to other clerical assistants as neededScanning to Claims and insureds.
• Assist in PRI switchboard phone coverage, as needed.
• Other duties as assigned

Education & Qualifications:

• Prior clerical experience helpful, but not required
• Basic typing skills required
• Basic Microsoft application experience necessary
• Heavy lifting and carrying up to 30 pounds required
• Must be detail-oriented and have good organizational skills
• Must demonstrate ability to maintain an effective working relationship with other departments, employees, management and clients
• Ability to maintain a cooperative, courteous, and professional relationship while speaking with Claims personnel, insured’s, management; ability to communicate effectively with diplomacy and professionalism
• Ability to function in a professional office environment and utilizestandard office equipment

The actual compensation for this position will be determined by experience and other factors permitted by law.