Office Assistant

EmPRO Insurance; Village of Roslyn (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

EmPRO Insurance in Roslyn, NY is seeking a detail-oriented clerical assistant for the Legal Department, providing filing, photocopying and mail processing support. Primary responsibilities include training, filing jackets, handling medical records, and assisting with mailings and file transfers.

This role is 100% onsite in our Roslyn office and requires basic typing and Microsoft Office experience, with the ability to lift up to 30 pounds. Prior clerical experience is helpful but not required.

Qualifications

• Prior clerical experience helpful, but not required.
• Basic typing skills required.
• Basic Microsoft application experience necessary.
• Heavy lifting and carrying up to 30 pounds required.
• Must be detail-oriented and have good organizational skills.
• Must demonstrate ability to maintain an effective working relationship with other departments, employees, management and clients.
• Ability to maintain a cooperative, courteous, and professional relationship while speaking with Claims personnel, insured’s, management; ability to communicate effectively with diplomacy and professionalism.
• Ability to function in a professional office environment and utilize standard office equipment.

Responsibilities

• Provide clerical assistance to the Legal Department, including filing, photocopying and mail processing.
• Train new clerical assistants.
• Create new legal file jackets.
• Provide copies of medical records to the Claims Department, attorneys and paralegals as necessary.
• Prepare, photocopy and send transferred files to new outside law firms.
• Prepare form cover letters to forward mail on transferred cases to new firms.
• Assist with incoming and outgoing mail as needed.
• Close files that are no longer active.
• Box up closed files for storage and prepare list of contents.
• Maintain photocopy equipment and office supplies.
• Provide backup to other clerical assistants as needed.
• Scanning to Claims and insureds.
• Assist in PRI switchboard phone coverage, as needed.

Skills

Typing

Microsoft Office

Lifting up to 30 lbs

Attention to detail

Tools

Microsoft Office

Job description

• This position is 100% onsite in our Roslyn, NY office**
  

• This position is 100% onsite in our Roslyn, NY office**
  

General Summary: Provide clerical assistance to the Legal Department, including, but not limited to filing, photocopying and mail processing.Essential Duties & Responsibilities:

• Train new clerical assistants
• Create new legal file jackets
• Provide copies of medical records to the Claims Department, attorneys and paralegals as necessary
• Prepare, photocopy and send transferred files to new outside law firms
• Prepare form cover letters to forward mail on transferred cases to new firms
• Assist with incoming and outgoing mail as needed
• Close files that are no longer active.
• Box up closed files for storage and prepare list of contents
• Maintain photocopy equipment and office supplies
• Provide backup to other clerical assistants as needed
• Scanning to Claims and insureds.
• Assist in PRI switchboard phone coverage, as needed.
• Other duties as assigned
  

Education & Qualifications:

• Prior clerical experience helpful, but not required
• Basic typing skills required
• Basic Microsoft application experience necessary
• Heavy lifting and carrying up to 30 pounds required
• Must be detail-oriented and have good organizational skills
• Must demonstrate ability to maintain an effective working relationship with other departments, employees, management and clients
• Ability to maintain a cooperative, courteous, and professional relationship while speaking with Claims personnel, insured’s, management; ability to communicate effectively with diplomacy and professionalism
• Ability to function in a professional office environment and utilize standard office equipment
  

The actual compensation for this position will be determined by experience and other factors permitted by law.