OFFICE ASSISTANT

Associated-Milk-Producers-Inc.; Paynesville (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive starting pay

401k

PTO

Short-term disability

Health insurance

Dental

Vision

Life insurance

Flexible spending accounts

Employee assistance programs

Job summary

Associated Milk Producers Inc. (AMPI) in Paynesville, MN is seeking an Administrative Support professional to create purchase orders, code invoices, and prepare payments. You will enter data into ERP systems, maintain records, and support month-end close with accurate reporting.

Ideal candidates have 1–3 years of relevant experience, a high school diploma or GED, and familiarity with Word, Excel, Outlook. ERP experience (JDE/Oracle) is preferred in a manufacturing setting.

Qualifications

• High School Diploma or GED required.
• Associate degree in accounting or related field preferred.
• 1–3 years of relevant work experience preferred.
• Experience with Microsoft Word, Excel and Outlook preferred.
• Experience with ERP systems (JDE or Oracle) preferred.

Responsibilities

• Create purchase orders for managers and supervisors.
• Match purchase orders with receiving documents and invoices.
• Code invoices with correct G/L numbers for payment.
• Prepare upload spreadsheet for payment and obtain signatures.
• File copies of all A/P documentation.
• Monthly reporting for month end close.
• Establish and maintain computerized records system for departmental reports.
• Perform back-up office responsibilities.

Education

High School Diploma or GED

Associate degree in accounting or related field

Tools

Microsoft Word

Excel

Outlook

JDE or Oracle ERP

Job description

Job Category: Administrative Support Workers

Requisition Number: OFFIC004034

• Posted : August 28, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Paynesville
Paynesville, MN 56362, USA

Description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese and processed cheese is produced. The cooperative’s award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

ESSENTIAL RESPONSIBILITIES

1. 1. Create purchase orders for managers and supervisors.
2. 2. Assign and match purchase orders with receiving documents and invoices.
3. 2. Code invoices with correct G/L number for payment.
4. 3. Obtain necessary signatures, make copies, and prepare the upload spreadsheet for payment.
5. 4. File copies of all A/P documentation.
6. 5. Create capital appropriation approvals for payment to vendors.
7. 6. Retail and petty cash accountability.
8. 7. Assist in answering the phone, greeting all customers, suppliers, and visitors.
9. 8. Accurately enter data into the JDE and DSI computer systems.
10. 9. Monthly reporting for month end close.
11. 10. Use company computer systems to prepare a variety of reports, correspondence and miscellaneous tasks from rough draft or reports, ensuring on time, accurate documents.
12. 11. Establish and maintain computerized records system for departmental records, files, and reports, along with ensuring accuracy and timeliness.
13. 12. Perform back-up office responsibilities.
14. 13. Other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION / EXPERIENCE:

• High School Diploma or General Education Degree (GED) required.
• Associate degree in accounting or related field or a combination of education and relevant work experience.
• One to three years of relevant work experience preferred.
• Prior experience in manufacturing is a plus.
• Experience with Microsoft Word, Excel, and Outlook preferred.
• Experience with ERP systems. JDE or Oracle preferred.

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military and veterans are encouraged to apply.

Qualifications

Education

Required

High School or better.

Licenses & Certifications

Preferred

Microsoft Excel

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.