Office Assistant

Lensa; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading legal services provider in New York is looking for a proactive Office Assistant to support their Process Service division. In this full-time on-site role, the candidate will manage essential administrative tasks, ensuring smooth operations. Ideal candidates possess strong organizational skills and a customer service mindset.

Qualifications

• 2 years of administrative experience required.
• Must be reliable, efficient, and professional.
• Comfortable using standard office equipment.

Responsibilities

• Assist with service preparation tasks including stamped copies.
• Manage miscellaneous office tasks such as copier maintenance.
• Deliver outgoing mail to the Post Office.

Skills

Organizational skills

Customer service

Communication skills

Education

High school diploma or equivalent

Associate degree (preferred)

Job description

Lensa is the leading career site for job seekers at every stage of their career. Our client, Lexitas Legal, is seeking professionals in New York, NY. Apply via Lensa today!

Office Assistant

1235 Broadway, New York, NY 10001, USA

Req #279

Tuesday, May 27, 2025

POSITION TITLE:Office Assistant

LOCATION:This is a full-time, on-site position based at our Manhattan office located at 1235 Broadway 2ndFl, New York, NY, 10001

PAY RANGE:$22 - $24/hr

Join a High-Growth Legal Services Leader

About The Role

Lexitas is seeking a proactive and detail-oriented Office Assistant to support our Process Service division in New York. You’ll play a critical role in keeping operations smooth and efficient by assisting with service preparations, document management, client mailings, and internal administrative tasks.

Lexitasis a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

Key Responsibilities

• Perform pickup/drop-off tasks for clients, including certified mailings and FedEx packages
• Prepare and process service mailings, including specialized requirements for government entities
• Assist with service preparation tasks including stamped copies and possession dating
• Manage miscellaneous office tasks such as furniture moves, copier maintenance, and internal deliveries
• Deliver all outgoing mail to the Post Office and maintain affidavit records
• Support Data Entry Supervisor with subpoena preparation and communication with witnesses
• Scan, organize, and archive documents in case files
• Prepare mailings for various legal matters including landlord/tenant and VTL cases
  
  

What You’ll Bring

• Strong organizational skills with attention to detail
• Ability to handle multiple tasks with minimal supervision
• A proactive attitude with a customer service mindset
• Excellent verbal and written communication skills
• Comfort working in a fast-paced and collaborative environment
  
  

Qualifications

• High school diploma or equivalent (Associate degree preferred)
• Minimum of 2 years of administrative experience
• Reliable, efficient, and professional demeanor
• Ability to lift, move, and organize office materials as needed
• Comfortable using standard office equipment and basic software
• Flexible, adaptable, and solutions-oriented approach to work
• Strong sense of integrity and discretion when handling sensitive information
  
  

Supervisory Responsibilities

This role is not a supervisor position.

Language Skills

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Travel Requirements

No travel expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at [emailprotected] for assistance. All other applications must be submitted online.

Other details

• Pay Type Hourly
• Min Hiring Rate $22.00
• Max Hiring Rate $24.00
• 1235 Broadway, New York, NY 10001, USA
  
  

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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