Office Assistant

Butler Machinery; Minot (ND); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

10% Annual Retirement

Discretionary 5% Employer Contribution

Health insurance

Health Savings Account

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Holidays

PTO

401(k) plan

EAP with health coaching

Financial planning program

ID Shield

Job summary

Butler Machinery in Minot, ND, is seeking a versatile office professional to support billing, deposits, and customer service. You will assist with HR tasks, scheduling, and basic benefits inquiries while maintaining accuracy in invoicing and financial transactions.

Qualified candidates will have a business-related degree or equivalent experience, strong phone skills, and proficiency with Excel/Word/PowerPoint. This full-time role offers a comprehensive benefits package and room for growth.

Qualifications

• Bachelor's degree in business or equivalent experience.
• Experience with strong customer service and phone handling.
• Proficient with Microsoft Office (Excel/Word/PowerPoint).
• Able to multitask and stay organized.
• Excellent communication and customer service skills.
• Detail oriented with good organizational abilities.

Responsibilities

• Assist customers with billing information and other requests.
• Handle all deposits (bank, credit card), payments on accounts, and petty cash.
• Code invoices for accounting.
• Assist HR with documents, postings, orientation, and benefits questions.
• Schedule interviews, test applicants, and check references for managers.
• Schedule DOT screenings and physicals.
• Serve as Safety liaison with Corporate.
• Maintain awareness of associates schedules and contact information to serve customers.
• Manage office and breakroom supplies.
• Manage ordering and selling of merchandise and apparel.
• Coordinate United Way campaigns and company events.
• Work on various projects for multiple departments as needed.
• Answer incoming calls and greet customers.
• Promote the vision, mission, and values of BMC.
• Performs other duties as assigned.

Skills

Phone experience

Excel

Word

PowerPoint

Communication skills

Detail oriented

Organizational skills

Education

Bachelor's degree in business

Job description

Do you want to be part of a growing, family-owned company? Do you love working in a team environment and interacting with others? In this role, you will be responsible for answering incoming calls and greeting customers, assisting customers with billing information and other requests, handling all bank and credit card deposits, payments on accounts, petty cash, and more! If these job responsibilities align with your skillset, read the job description below and apply online today!

We have a generous retirement plan with 10% guaranteed and up to 5% discretionary provided by the company annually once eligibility is met, with no minimum required contributions out of your pocket. This is your opportunity to grow professionally with an industry-leading equipment provider with a 70 year presence in the marketplace!

Responsibilities

• Assist customers with billing information and other requests.
• Handles all bank deposits, credit card deposits, payments on accounts and petty cash. Also responsible for allocating the cash sale account and COD accounts.
• Code invoices for accounting.
• Assist the HR Department in handling HR documents, job postings, conduct new employee orientation and serve as a contact for basic benefits questions.
• Assists managers with scheduling interviews, testing applicants, and checking references.
• Schedule DOT screening tests and physicals.
• Serve as the Safety liaison with Corporate.
• Be aware of associates schedules and contact information in order to better serve our customers.
• Manage office and breakroom supplies.
• Manage ordering and selling of all merchandise and apparel.
• Coordinate United Way Campaign, company picnic, annual holiday celebration, customer appreciation breakfast and other events.
• Work on various projects and tasks for multiple departments as needed.
• Answers incoming calls and greets customers.
• Works within and promotes vision, mission, and values of BMC.
• Performs other duties as assigned.

Qualifications

• A Bachelor's degree in a business-related field or equivalent combination of business experience, training and/or education required
• Previous phone experience
• Experience with Excel/Word/PowerPoint
• Able to handle multiple tasks
• Excellent communication and customer service skills
• Detail oriented
• Good organizational skills are essential

As a family business for three generations, we currently employ over 900 associates in 20 locations throughout North Dakota, South Dakota, Montana, and Nebraska. We are looking for self-motivated, forward-thinking individuals to join us in our continued success. If you desire to start your career with our team, here are some things we offer within our full benefits package:

• 10% Annual Retirement Employer Contribution, with Additional 5% Discretionary Employer Contribution
• Health Insurance - 3 plan options
• Health Savings Account - Employer contribution up to $1,300/year
• Dependent Care Flex Spending Account
• Dental Insurance - 2 plan options
• Vision Insurance
• Basic Life/AD&D and Supplemental Life Insurance
• Employer paid Short-Term Disability Coverage - 60% of base pay/salary
• Long-Term Disability Coverage
• Maternity / Paternity Benefits
• Holidays
• Paid Time Off (PTO)
• 401(K) Plan
• Employee Assistance Program (EAP) - including Health Coaching
• SmartDollar - employer paid financial planning program
• Legal Shield/ID Shield products
• Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization

EOE/Vet/Disability

Candidates must have valid work authorization and be able to work in the U.S. without company sponsorship.