Office Assistant

PUC Schools; Los Angeles (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

PUC Schools in Los Angeles is seeking a full-time Office Assistant to greet parents, students and visitors, answer calls, manage messages and support daily office operations.

The role emphasizes bilingual communication, clerical accuracy, attendance documentation, and coordination with teachers and counselors. Flexibility, teamwork and reliability are essential as you help maintain a welcoming school environment.

Qualifications

• Proficient with Microsoft Office Suite.
• Excellent verbal and written communication.
• Enrolled in college or BA/BS degree preferred.
• Bilingual in Spanish preferred.
• Flexible, team-oriented and reliable attendance.

Responsibilities

• Answer phones professionally and route calls.
• Take and distribute messages; manage mail.
• Assist Office Manager with attendance records.
• Translate for teachers, parents, counselors if bilingual.
• Create and organize student files; maintain cum files.
• Supervise lunch and recess.
• Distribute flyers and assist with parent meetings.
• Provide general clerical support and documentation.

Skills

Excellent communication

Teamwork

Bilingual Spanish

Multitasking

Education

BA/BS degree preferred

Enrolled in college

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Organization OverviewPartnerships to Uplift Communities (PUC) Schools is comprised of a non-profit network of public charter schools designed to significantly increase high school graduation rates, college entrance, and college graduation rates for underserved students in North-East Los Angeles, and the North-East San Fernando Valley.Our mission at PUC Schools is to develop and manage high-quality charter schools in densely populated urban communities with overcrowded and low-achieving schools. We create school programs and cultures that promote college graduation for all students. We uplift and revitalize communities through the success of our students and through inspiring them to uplift our communities now and forever and through the development of educational and other supportive partnerships.The Team Member we are searching forThe ideal Office Assistant believes in, and is passionate about the mission and commitments of PUC Schools and exhibits this through their leadership, reflection, execution of school culture, and collaboration to ensure student success. The Office Assistant is responsible for greeting and assisting parents, students, and visitors at the school in a friendly and professional manner as well as providing excellent customer service.What you’ll need to accomplish:Answer phones using a professional and courteous manner and route calls appropriatelyTake messages and distribute it in a timely mannerSort and distribute mailReply to general information requests with accurate informationAssist Office Manager with proper documentation and accuracy of student attendanceFax, make copies, and assist with typing and composes correspondence lettersMake phone calls to parentsAssist with collecting lunch countFlyer distributionSupervise during lunch and recess (policy & procedures)Assist with the preparation of parent meetingsTranslate for teachers, parents, and counselors (if bilingual)Create students’ files and organize students’ cumulative files (CUM)Perform other duties as assignedWhat do we require from you?Minimum QualificationsEducation:Enrolled in college or possesses a BA/BS degree preferredExperience:Prior experience working with students in a learning environment preferredSkills and AbilitiesProficient with Microsoft Suite: Word, Excel, PowerPoint, and OutlookExcellent communication skills (verbal and written)Alignment with core characteristics required of every PUC employee: pursuit of excellence, innovation, community, tenacity, and authenticityMust be flexible and team-orientedAble to multi-task in a fast-paced environmentBilingual in Spanish preferredStrong work ethic, accountability, and ownership of workRegular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this positionThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 30 pounds. To bend, sit, stand, squat, stoop, walk, push, pull, and reach with hands and arms at shoulder level or below. Always required to wear the appropriate safety equipment for the task, which may include gloves, goggles, aprons, belts, etc.Compensation & Benefits:This is a full-time, hourly positionOur benefits include:Comprehensive group health benefits package, including medical, dental, and vision and additional voluntary benefits403b Retirement Plan with an annual contribution matchPaid Time OffOngoing Professional DevelopmentDISCLAIMER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.PUC Schools is an equal opportunity employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.