Office Assistant

Western EcoSystems Technology, Inc. (WEST); Laramie (WY); On-site; USD 18,000 - 21,000; Part time

Job summary

Western EcoSystems Technology, Inc. (WEST) is seeking a temporary Office Assistant in our Laramie, Wyoming office to greet guests, manage calls, handle clerical tasks, and support the operations team.

The role requires a high school diploma and strong MS Word/Excel skills; prior administrative experience is preferred. You will assist with mail, scheduling, travel, events, and basic security procedures, while maintaining confidentiality.

Qualifications

• High school diploma required.
• MS Word and Excel proficiency required.
• Two years of recent administrative support experience desired.

Responsibilities

• Function as the receptionist: greet guests and answer questions; maintain reception area.
• Answer and direct incoming calls; manage phone system information and voicemail.
• Provide typing and spreadsheet preparation; perform clerical tasks as requested.
• Handle mail and packages; coordinate deliveries and outgoing mail.
• Assist with travel arrangements, meetings, webinars, and conference room coordination.
• Support marketing and conference logistics; assist with event planning and recycling duties.

Skills

MS Word

MS Excel

Administrative support

Education

High School

Job description

Job Title

Office Assistant

Salary

13.00 - 15.00

Job Classification

Hourly

Location

Laramie, WY 82051 US (Primary)

Job Type

Temporary

# of Hires Needed

1

Job Description

Western EcoSystems Technology, Inc. (WEST), a dynamic medium size consulting firm with offices across the United States, is looking for a temporary Office Assistant in our Laramie, Wyoming office.

WEST has a core team of operations professionals to help support our services team. Since its founding in 1990, the WEST team has shaped our work through our core values and key principles that our work matters to our clients, communities, and the environment. Join WEST and discover a company of passionate, committed, and highly motivated individuals.

Key Details

• Compensation : $13.00 - $15.00 (20 hours a week)
• Location: Laramie, WY
• Additional Details: Potential for advancement and full-time employment.

Job Description

• Function as the receptionist including greeting guests and answering questions as well as maintaining the reception area.
• Answer and direct incoming calls to the appropriate party.
• Maintain phone system information, including telephone programming, voice mail administration, telephone features.
• Route and manage electronic faxes.
• Provide typing, spreadsheet preparation, and other clerical support as requested.
• Copy, bind, and mail documents.
• Receive and distribute mail; distribute UPS, Federal Express, and other deliveries.
• Prepare outgoing mail, Federal Express, and UPS packages.
• Understand building security systems and maintain keys for new staff.
• Assist in keeping building security system and fire extinguishers serviced and up to date.
• Understand role in Crisis Management Plan and Business Emergency Plan, participate in training, and be prepared to assist in a crisis event.
• Manage tasks associated with various meeting functions, webinars, and conference rooms.
• Coordinate office-wide social events and assist with holiday events as requested.
• Make travel arrangements for employees as requested.
• Assist with marketing and conference logistics.
• Manage all recycling needs.
• Miscellaneous office tasks as assigned by manager/supervisor.

This is a general description of the responsibilities for this position and is not inclusive of all the duties which may be associated with this position.

Job Requirements

• High school graduate
• Two years recent administrative support experience desired
• Proficient using MS Word and Excel
• Must be able to interact professionally with diverse personalities
• Demonstrate and provide examples of organizational skills and customer-focused attitude
• Independent judgment to plan, prioritize, and organize diverse workload
• Must have previous experience handling confidential information
• Job requires the person filling this position be able to appear for work on time, to followinstructions from manager, to interact effectively with coworkers and clients, to maintainpositive attitude, and to accept guidance and constructive criticism.

After an offer of employment is made, thecandidatemust successfully pass a pre-employmentbackground check,drug screening,and a DMV records check that meets WEST's minimumcriteria to operate a motor vehicle on behalf of the company. A valid driver's license will be required.Candidates must adhere to all health and safety requirements.

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion,gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, andany protected veteran status, and any other characteristic protected by federal, state or locallaw.Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and withoutdiscrimination, for recruitment, selection, advancement and every other term and privilege associatedwith employment.

Education

High School

Exemption Type

Non-Exempt