OFFICE ASSISTANT

Associated Milk Producers Inc; Jim Falls (WI); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

PTO

401k

Health insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending accounts

Employee assistance program

Job summary

Associated Milk Producers Inc. (AMPI) is seeking an administrative support role at our Wisconsin facility. The position covers clerical tasks, data entry, records maintenance and basic accounting-related duties to support plant operations.

The role emphasizes accuracy, organization, and courteous service to patrons, with opportunities to collaborate across departments and contribute to safety and quality programs.

Qualifications

• High School Diploma or GED required.
• Associates degree in Accounting or related field preferred or equivalent experience.
• 1–3 years of relevant work experience preferred.
• Prior manufacturing experience is a plus.
• Experience with Microsoft Word, Excel and Outlook required.

Responsibilities

• Assist patrons and visitors in a courteous and professional manner.
• Assist with ordering, receiving, stocking and distribution of office supplies.
• Enter daily milk manifests and load tickets.
• Balance semi-monthly milk spreadsheets and assist with month end balancing.
• Establish and maintain computerized record systems for departmental records and reports.

Skills

Organizational skills

Attention to detail

Customer service

Education

High School Diploma or GED

Associate degree in Accounting or related field

1–3 years of relevant work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

AMPI owns six Midwest-based manufacturing plants where 10 percent of the nation's American-type cheese and processed cheese is produced. The cooperative's award-winning cheese and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled cheesemakers.

ESSENTIAL RESPONSIBILITIES:

1. All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
2. Assist patrons and visitors in a courteous and professional manner.
3. Assists with ordering, receiving, stocking and distribution of retail store and various office supplies.
4. Obtain necessary signatures and paperwork needed to make changes to patron files.
5. Add, delete & edit patron assignments, pseudo, insurances, and credits.
6. Enter daily milk manifests and load tickets.
7. Balance semi-monthly milk spreadsheets
8. Assist Office Manager with month end balancing.
9. Verify lab tests for missing loads or extra tests.
10. Keep records on patron activity changes.
11. Compile, summarize and record information, to include numeric calculations, ensuring accurate, up-to-date information using Microsoft Excel or other appropriate software.
12. Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.
13. Performs routine administrative duties including sorting, matching, and filing. Perform back-up office responsibilities.
14. Establish and maintain computerized record systems for departmental records, files, and reports, along with ensuring accuracy and timeliness.
15. Perform back-up office responsibilities.
16. Assist Field Service Reps as needed with filing of state paperwork.
17. Adhere to all Quality and Food Safety policies and procedures, reporting any nonconformity.
18. Adhere to all Safety policies and procedures, reporting any nonconformity.
19. Adhere to all GMP policies and procedures. Reporting any nonconformity.
20. Refer to work instructions.
21. Other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION/EXPERIENCE:

• High School Diploma or General Education Degree (GED) required.
• Associates Degree in Accounting or related field preferred or a combination of education and relevant work experience.
• One to three years of relevant work experience preferred.
• Prior experience in manufacturing is a plus.
• Experience with Microsoft Word, Excel and Outlook required.

BENEFITS/REWARDS

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.

Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military service members, veterans, and qualified individuals with disabilities are encouraged to apply.