Office Assistant

Stellar Transport of Jacksonville; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

401K

Weekly pay

Job summary

Stellar Transport of North Florida, a provider of non-emergency medical transportation, seeks an Office Assistant to support our administrative team in Jacksonville. You will handle data entry, records, scheduling, and basic billing tasks with accuracy and discretion.

Ideal candidates have at least 1 year in an office setting, strong organizational skills, and proficient Microsoft Office usage. You will assist in recruiting, onboarding, and coordinating driver-related duties as needed.

Qualifications

• Minimum of 1 year of experience in an office setting, preferably in transportation.
• Strong attention to detail and accuracy in data entry and records.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Effective verbal and written communication skills, and discretion.

Responsibilities

• Coordinate scheduling of transportation services for clients.
• Answer calls, provide ETAs, quotes, and general information.
• Maintain accurate records and enter client trip and billing data.
• Assist in recruiting, hiring, and training administrative personnel.

Skills

Attention to detail

Organizational skills

Data entry

Multitasking

Communication skills

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Company Overview

Stellar Transport of North Florida is a leading provider of non-emergency medical transportation services, dedicated to ensuring safe and reliable transportation for our clients. We are committed to delivering exceptional care and assistance to individuals requiring medical transportation, and we are currently seeking an Office Assistant to join our team.

Company Overview

Stellar Transport of North Florida is a leading provider of non-emergency medical transportation services, dedicated to ensuring safe and reliable transportation for our clients. We are committed to delivering exceptional care and assistance to individuals requiring medical transportation, and we are currently seeking an Office Assistant to join our team.

Position Overview

The Office Assistant will play a crucial role in the efficient operation of our administrative office. The ideal candidate will have a strong organizational skills and be highly reliable. Attention to detail, data entry proficiency, and multitasking abilities are essential for success in this role.

Responsibilities

Driver Recruitment

• Call candidates and schedule interviews.
• Interview candidates and make recommendations for hire
• Once hired, schedule drivers to complete paperwork and drug screen.
• Point of contact to answer questions during hiring process.

Driver Compliance

• Ensure drivers maintain their annual competencies and compliance items in accordance to our client requirements.
• Maintain and post driver scores weekly.
• Administer training modules.

Office Coordination

• Manage scheduling of transportation services for clients.
• Answer calls and provide ETAs, quotes and responses to general inquires.
• Address scheduling conflicts and adjust as necessary to meet client needs.

Data Entry And Record Keeping

• Maintain accurate and up-to-date records in the company database.
• Enter client information, trip details, and billing data with precision.
• Generate reports as needed to support decision-making and business operations.

Miscellaneous

• Oversee general office needs, including supplies inventory and equipment maintenance.
• Provide administrative support to management and staff as needed.
• Assist in recruiting, hiring, and training administrative personnel.

Qualifications

• Minimum of 1 years of experience in office setting, preferably in a transportation related field.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and multitasking abilities to thrive in a fast-paced environment.
• Effective communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits

• Competitive pay.
• 401K and Insurance offered.
• Weekly Pay.

Stellar Transport of North Florida is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.