Office Assistant

Bodycote; Hebron Estates (KY); On-site; USD 22,000 - 33,000; Full time

Job summary

Bodycote is seeking a front office assistant in a safety-sensitive, industrial environment. The role supports front-office duties under general supervision and helps maintain daily operations. The position emphasizes timely communication, visitor greeting, and efficient handling of office tasks.

Primary duties include AP/AR, mail handling, filing, invoicing, and adherence to safety standards. ITAR compliance, strong English communication, and proficiency with Microsoft Office are required.

Qualifications

• Must satisfy ITAR compliance; US citizens or permanent residents only.
• High school diploma or equivalent.
• Minimum one year general office or accounting experience.
• Knowledge of computer applications and good understanding of basic math.
• Ability to read, write and communicate in English.
• Knowledge/experience with Microsoft Office and databases.

Responsibilities

• Answers phones and follows through with calls in a pleasant, professional manner.
• Greets visitors and guides them accordingly.
• Assist with office duties including AP/AR, mail, filing, generating invoices.
• Promotes and practices safety and good housekeeping.
• Performs other tasks as assigned or dictated by position.
• Maintain ethical and professional handling of confidential information.
• Must report for work on time and follow directions with coworkers.

Skills

ITAR compliance

Office experience

Basic math

English reading/writing

Education

High school diploma or equivalent

Tools

Microsoft Office

Databases

Job description

Due to the nature of our business and a heavy industrial market, Bodycote deems this position to be safety-sensitive.

Summary:

This position will be responsible for assisting with front office duties under general supervision.

Essential Job Functions (Duties and Responsibilities):

The primary duties consist of, but are not limited to the following.

• Answers phones and follows through with calls in a pleasant, professional manner.
• Greets visitors and guides them accordingly
• Assist with office duties as required including AP/AR, incoming/outgoing mail, filing, generating invoices, etc.
• Promotes and practices safety and good housekeeping.
• Performs other tasks as assigned or dictated by position.
• May have access to proprietary and third party information necessary to the business and as such will perform duties in an ethical and professional manner.
• Must have the ability to report for work on time, follow directions, interact effectively with co-workers, understand and follow rules and procedures and accept constructive criticism.

Qualifications:

• This position must satisfy ITAR compliance requirements, therefore candidates must be U.S. Citizens or Permanent Resident Card Holder.
• Education – High school diploma or equivalent
• Minimum one year general office or accounting experience.
• Requires knowledge of computer applications and good understanding of basic math
• Must demonstrate the ability to read, write and communicate the English language
• Knowledge and hands on experience of computer applications including Microsoft Office and databases is required

Physical & Mental Demands:

• Must be able to work in a sitting position for extended periods of time (at desk, while driving, and/or on airplane travel) in an office/industrial environment.
• Manual dexterity to perform data entry functions.
• Manual dexterity to perform data entry functions
• Ability to bend, pull, stoop and reach to perform functions.
• Ability to lift 25-30 lbs.
• May be exposed to heat, fumes, noise, and humidity, etc.
• Must have the cognitive and mental capacity to perform essential job functions.
• Must have a strong attention to detail
• Must be able to communicate effectively orally and in writing.
• Visual acuity to read documents, computer screens, files, etc.
• Ability to hear in person and via phone.

The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, the job description does not constitute a written or implied contract for employment. Bodycote reserves the right to revise or change job duties and responsibilities as the need arises.

Bodycote is an Equal Opportunity Employer and does not discriminate against current and prospective employees based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age for individuals over forty years of age, military and veteran status, sexual orientation, or any other basis protected by applicable federal, state and local laws.

Our services are a vital part of many manufacturing processes. We make metal stronger, more durable, and more corrosion resistant. Servicing local and international clients from highly accredited facilities our experience and expertise ensures we deliver to the quality and reliability demanded by the markets we serve and the products we deliver.