Office Assistant

Bodycote plc; Hebron Estates (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Bodycote plc in the United States (Kentucky) is seeking a front office assistant to support daily administrative tasks and maintain a professional, welcoming reception. The role involves handling phone calls, greeting visitors, and assisting with AP/AR, mail, and filing while contributing to accurate invoicing and data entry.

Ideal candidates will have at least one year of general office experience, be proficient with Microsoft Office, and demonstrate strong written and verbal English

Qualifications

• Requires ability to read, write and communicate in English.
• Knowledge of computer applications including Microsoft Office.
• Minimum one year general office or accounting experience.
• Familiarity with basic math and data entry processes.

Responsibilities

• Answers phones and handles calls in a pleasant, professional manner.
• Greets visitors and directs them appropriately.
• Assists with office duties including AP/AR, mail, and filing; generates invoices.
• Promotes and practices safety and good housekeeping.
• Performs other duties as assigned by the supervisor.

Skills

MS Office

Data entry

Communication

English fluency

Education

High school diploma or equivalent

Tools

Databases

Job description

Due to the nature of our business and a heavy industrial market, Bodycote deems this position to be safety-sensitive.

Summary: This position will be responsible for assisting with front office duties under general supervision.

Essential Job Functions (Duties and Responsibilities): The primary duties consist of, but are not limited to the following.

• Answers phones and follows through with calls in a pleasant, professional manner.
• Greets visitors and guides them accordingly
• Assist with office duties as required including AP/AR, incoming/outgoing mail, filing, generating invoices, etc.
• Promotes and practices safety and good housekeeping.
• Performs other tasks as assigned or dictated by position.
• May have access to proprietary and third party information necessary to the business and as such will perform duties in an ethical and professional manner.
• Must have the ability to report for work on time, follow directions, interact effectively with co-workers, understand and follow rules and procedures and accept constructive criticism.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position must satisfy ITAR compliance requirements, therefore candidates must be U.S. Citizens or Permanent Resident Card Holder.
• Education – High school diploma or equivalent
• Minimum one year general office or accounting experience.
• Requires knowledge of computer applications and good understanding of basic math
• Must demonstrate the ability to read, write and communicate the English language
• Knowledge and hands on experience of computer applications including Microsoft Office and databases is required

Physical & Mental Demands: The following physical and mental demands consist of, but are not limited to the following.

• Must be able to work in a sitting position for extended periods of time (at desk, while driving, and/or on airplane travel) in an office/industrial environment.
• Manual dexterity to perform data entry functions.
• Manual dexterity to perform data entry functions
• Ability to bend, pull, stoop and reach to perform functions.
• Ability to lift 25-30 lbs.
• May be exposed to heat, fumes, noise, and humidity, etc.
• Must have the cognitive and mental capacity to perform essential job functions.
• Must have a strong attention to detail
• Must be able to communicate effectively orally and in writing.
• Visual acuity to read documents, computer screens, files, etc.
• Ability to hear in person and via phone.

The statements herein are intended to describe the general nature and levels of the work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, the job description does not constitute a written or implied contract for employment. Bodycote reserves the right to revise or change job duties and responsibilities as the need arises.

Bodycote is an Equal Opportunity Employer and does not discriminate against current and prospective employees based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age for individuals over forty years of age, military and veteran status, sexual orientation, or any other basis protected by applicable federal, state and local laws.