Office Assistant

Landing Point; Greenwich (CT); On-site; USD 62,000 - 67,000; Full time

Job summary

Landing Point is seeking an Office Assistant for its Old Greenwich, CT office to support tax professionals and daily administration. You will prepare packages, handle deliveries, manage supplies, and coordinate vendor-related tasks to keep the office running smoothly.

The role involves welcoming visitors, assisting staff, and covering the reception desk as needed. A HS diploma and 1+ years in office support are expected, with basic IT/software knowledge and reliability for confidential

Qualifications

• 1 or more years of experience in office support or administration.
• High school diploma or equivalent.
• Comprehensive knowledge of office practices, procedures, systems, and equipment.
• Basic to comprehensive knowledge of computer information systems and software.
• Ability to make independent decisions based on knowledge of operations, policies, and procedures.
• Ability to maintain discretion with sensitive/confidential information.
• Ability to establish and maintain effective working relationships.
• Ability to occasionally lift heavy boxes (20 lbs).

Responsibilities

• Prepare packages for tax professionals
• Accept deliveries and mail for prompt distribution
• Track and monitor office supplies, including replenishment and purchasing
• Maintain pantry supplies and coordinate weekly orders
• Process vendor invoices, certified mailing, and overnight mailing
• Set up and reset conference rooms for meetings and events
• Provide administrative support to staff on a day-to-day basis
• Welcome visitors and escort them to the proper office
• Cover reception desk as needed and manage phone calls
• Respond to inquiries from staff, visitors, clients, or vendors
• Communicate with the IT Helpdesk on technical issues
• Draft and finalize correspondence or memoranda
• Perform other related work as assigned

Skills

Office administration

Communication

Decision making

Discretion with sensitive information

Relationship building

Lifting 20 lbs

Technology proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Company Overview:

A leading independent tax firm, with a global presence through its international association, is seeking an Office Assistant for its Old Greenwich, CT office. This role involves administrative work and support for tax professionals.

Job Responsibilities:

• Prepare packages for tax professionals


• Accept deliveries and mail for prompt distribution


• Track and monitor office supplies, including replenishment and purchasing


• Maintain pantry supplies and coordinate weekly orders


• Process vendor invoices, certified mailing, and overnight mailing


• Set up and reset conference rooms for meetings and events


• Provide administrative support to staff on a day-to-day basis


• Welcome visitors and escort them to the proper office


• Cover reception desk as needed and manage phone calls


• Respond to inquiries from staff, visitors, clients, or vendors


• Communicate with the IT Helpdesk on technical issues


• Draft and finalize correspondence or memoranda


• Perform other related work as assigned

Qualifications:

• 1 or more years of experience in office support or administration


• High school diploma or equivalent


• Comprehensive knowledge of office practices, procedures, systems, and equipment


• Basic to comprehensive knowledge of computer information systems and software
  
• Ability to make independent decisions based on knowledge of operations, policies, and procedures


• Ability to maintain discretion with sensitive/confidential information


• Ability to establish and maintain effective working relationships


• Ability to occasionally lift heavy boxes (20 lbs)

Compensation:

Pay Rate: $30 - $32/hr, DOE