Office Assistant

Phillips Chevrolet Group; Frankfort (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical and Dental

401K Plan

Paid time off and vacation

Growth opportunities

Family owned & operated

Paid Training

Employee vehicle purchase plans

Long term job security

Paid Holidays

Discounts on products and services

No weekends

Job summary

Phillips Chevrolet Group is seeking a Full-time Office Assistant to join a fast-paced dealership environment. The role runs 7:30am–4pm, Monday–Friday, with opportunities for growth for self-motivated and organized candidates.

The position emphasizes front-desk professionalism, accuracy in license plate/title processing, and teamwork across departments. Automotive experience is a plus, and training is provided to develop a lasting career path.

Qualifications

• High level of organization and willingness to improve
• Strong written and verbal communication skills
• Ability to handle multiple tasks efficiently
• Excellent customer service mindset and professionalism
• Willingness to learn and take initiative

Responsibilities

• Prepare and process license plates and title documents for local and out-of-state titling
• Post titling transactions and monitor schedules
• Reconcile daily tasks and maintain accurate records
• Represent the dealership in a friendly, professional manner
• Assist with end-of-month accounting tasks as assigned by supervisor
• Receive liens and car titles and ensure compliance with policies

Skills

Customer service

Organized

Communication skills

Computer literacy

Multi-tasking

Initiative

Job description

Do you thrive in a fast-paced & upbeat office environment? Phillips Chevrolet is currently seeking a Full-time Office Assistant.

This position is 7:30am - 4pm Monday-Friday schedule. Dealership experience preferred. We are willing to grow candidates that are self-motivated, organized, hard-working, and have great communication skills.

Phillips Auto Group prides itself on its success, growth, and opportunity. With over 50 years in business, 350 employees, and 3 locations, we continue to thrive in the automotive industry. Our job culture is unlike any other that keeps evolving to advance in the car business. We put our customers 1st which has led us to be the #1 Chevy Dealer in Illinois. Our award-winning staff is a key to our success. We provide you with the training to gain the skills for you to develop a career path that lasts.

What We Offer

• Medical and Dental
• 401K Plan
• Paid time off and vacation
• Growth opportunities
• Family owned & operated
• Paid Training
• Employee vehicle purchase plans
• Family owned and operated
• Long term job security
• Paid Holidays
• Discounts on products and services
• No weekends

Responsibilities:

• Rebates
• Reserve Statements
• Cancellations
• Preparing and processing license plates and title documents, and all titling transactions for local and out-of-state titling
• Posting all titling transactions and monitor corresponding schedules
• Reconciling
• Daily title issue tracking
• Properly represent the dealership to its customers and vendors in a friendly manner
• Completing end-of-month accounting requirements as assigned by supervisor
• Receive liens and car titles
• Assure compliance of policies with regard to files and office procedures
• Maintain customer files
• Review clerical records to ensure completeness, accuracy and timeliness

Qualifications:

• Automotive experience a Plus
• Highly organized and eagerness to improve
• Willingness to take initiative
• Computer literacy, quality writing and grammar skills
• Ability to handle multiple tasks easily
• Ability to provide quality customer service
• Work with all levels of employees