Office Assistant

Phillips Hyundai; Frankfort (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical and Dental

401K Plan

Paid time off and vacation

Growth opportunities

Family owned & operated

Paid Training

Employee vehicle purchase plans

Long term job security

Paid Holidays

Discounts on products and services

Job summary

Phillips Auto Group seeks a full-time Office Assistant to join our busy dealership team. This role supports our administrative operations, processes license plates and title documents, handles correspondence, and maintains organized customer files in a fast-paced setting.

We value self-motivation, strong communication, and reliability. The ideal candidate is organized, detail-oriented, and capable of providing excellent customer service across all levels of staff and management.

Qualifications

• Automotive experience is a plus.
• Highly organized and eager to improve.
• Willingness to take initiative.
• Proficiency with computers, strong writing and grammar skills.
• Ability to manage multiple tasks simultaneously.
• Commitment to quality customer service.
• Ability to collaborate with all levels of staff.

Responsibilities

• Rebates handling and processing.
• Reserve statements management.
• Cancellations processing.
• Prepare and process license plates and title documents for local and out-of-state titling.
• Post titling transactions and monitor schedules.
• Reconciling financial records.
• Daily title issue tracking.
• Represent the dealership in a friendly manner to customers and vendors.
• Assist with end-of-month accounting tasks as directed by supervisor.
• Receive liens and car titles.
• Ensure compliance with filing policies and office procedures.
• Maintain and organize customer files.
• Review clerical records for completeness and accuracy.

Skills

Automotive experience

Highly organized

Initiative

Computer literacy

Quality writing & grammar

Multitasking

Customer service

Ability to work with all levels

Job description

Do you thrive in a fast-paced & upbeat office environment? Phillips Chevrolet is currently seeking a Full-time Office Assistant.

This position is 7:30am - 4pm Monday-Friday schedule. Dealership experience preferred. We are willing to grow candidates that are self-motivated, organized, hard-working, and have great communication skills.

Phillips Auto Group prides itself on its success, growth, and opportunity. With over 50 years in business, 350 employees, and 3 locations, we continue to thrive in the automotive industry. Our job culture is unlike any other that keeps evolving to advance in the car business. We put our customers 1st which has led us to be the #1 Chevy Dealer in Illinois. Our award-winning staff is a key to our success. We provide you with the training to gain the skills for you to develop a career path that lasts.

What We Offer

• Medical and Dental
• 401K Plan
• Paid time off and vacation
• Growth opportunities
• Family owned & operated
• Paid Training
• Employee vehicle purchase plans
• Family owned and operated
• Long term job security
• Paid Holidays
• Discounts on products and services
• No weekends

Responsibilities:

• Rebates
• Reserve Statements
• Cancellations
• Preparing and processing license plates and title documents, and all titling transactions for local and out-of-state titling
• Posting all titling transactions and monitor corresponding schedules
• Reconciling
• Daily title issue tracking
• Properly represent the dealership to its customers and vendors in a friendly manner
• Completing end-of-month accounting requirements as assigned by supervisor
• Receive liens and car titles
• Assure compliance of policies with regard to files and office procedures
• Maintain customer files
• Review clerical records to ensure completeness, accuracy and timeliness

Qualifications:

• Automotive experience a Plus
• Highly organized and eagerness to improve
• Willingness to take initiative
• Computer literacy, quality writing and grammar skills
• Ability to handle multiple tasks easily
• Ability to provide quality customer service
• Work with all levels of employees