Office Assistant

Churchill County; Fallon (NV); On-site; USD 15,000 - 21,000; Part time

Benefits offered by this job

Prorated annual leave

Sick leave

PERS retirement

Job summary

Churchill County is seeking a part-time Office Assistant (Receptionist) for the William N. Pennington Life Center. The role greets the public, answers phones, and provides clerical support from 7:30am to 12:30pm, Monday through Friday.

Responsibilities include data entry, report preparation, record keeping, and assisting with Life Center operations in a professional, customer-friendly manner.

Qualifications

• High school diploma or GED and at least 1 year of administrative support experience.
• Experience as a receptionist handling a high-volume client flow is desirable.
• Bilingual Spanish/English is a plus.

Responsibilities

• Welcome visitors and answer phones in a friendly, professional manner.
• Provide administrative support including word processing and spreadsheets.
• Prepare reports, maintain records, and assist with meeting logistics.
• Perform data entry and clerical tasks with accuracy and timeliness.

Skills

Phone handling

Data entry

Microsoft Office

Record keeping

Customer service

Scheduling

Education

High School diploma/GED

Equivalent combination of education and experience

Tools

Word processing

Spreadsheets

Data entry systems

Job description

Do you have a friendly personality that easily engages with others? Do you communicate well with people and connect with them, especially senior citizens? Do you have out-of-this-world office skills? Would you like to apply your skills in a job that provides help to others? Churchill County is looking for a personable, highly-motivated, and energetic person to work as a part-time Office Assistant (Receptionist) for the William N. Pennington Life Center.

The Office Assistant serves as the first point of contact at the Life Center, greeting members of the public as they enter the building and answering the phone, all accomplished in a professional and friendly manner. The position also provides administrative support to Life Center operations, including utilizing word processing and spreadsheet software to prepare and edit documents. This is a part-time position with working hours of Monday through Friday from 7:30am to 12:30pm. This is a part-time, regular position which receives prorated annual and sick leave. The position qualifies for the PERS retirement.

The Life Center and the Social Services Department are committed to maintaining a cross-functional team environment. Members of the team are expected to provide support and assistance to other members and may be required to perform duties outside their regular assignments.

Position Summary

Responsible for provides a variety of routine office support duties, which may include typing, word processing, receptionist duties, record keeping and filing.

• Demonstrates regular, reliable and punctual attendance.
• Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures; may receive, receipt and balance monies.
• Types correspondence, reports, forms and specialized documents related to the functions of the department to which assigned from drafts, notes, dictated tapes, or brief instructions; may compose standard correspondence from brief instructions.
• Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling.
• Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry.
• Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources.
• Maintains records and processes forms, such as work orders, purchase requisitions and others specific to the department; may make arithmetic or standard statistical calculations.
• Establishes and maintains office files; researches and compiles information from such files; purges files as required.
• Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required.
• Operates standard office equipment, including word processors, computers, facsimile equipment and central telephones; may operate microfilm, radio telephone and other departmental‑specific equipment after training.
• Compiles materials for meetings, prepare agendas and attend such meetings to take summary notes as required.
• Opens and distributes mail, processes outgoing mail, makes travel arrangements and prepares purchase requisitions.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

High School diploma/GED; AND one (1) year of administrative support experience; OR an equivalent combination of education, training and experience.

Previous experience as a receptionist, including working with a high-volume of clients from a variety of socioeconomic backgrounds is highly desirable. Experience working with senior populations is a plus.

Bilingual ability in Spanish/English is a plus.

Required Knowledge and Skills

Knowledge of:

• Policies and procedures of the department to which assigned.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Business arithmetic.
• Applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

Skill in:

• Performing administrative support work in assigned of areas/disciplines.
• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Compiling and summarizing information and preparing periodic or special reports.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or department goals, objectives and activities.
• Establishing and maintaining effective work relationships with staff, coworkers, and the public.

Required Certificates, Licenses and Registrations

• None.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; stamina to sit for extended periods of time; strength and agility to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate over the telephone and in person.

Conditions of Employment

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. New employees are required to submit to a background investigation and if hired for a safety‑sensitive position, a drug/alcohol screen. Employment is contingent upon passing the background and the drug/alcohol screen (if applicable).
3. Churchill County participates in E‑Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I‑9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I‑9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.