District Court Clerk/Trainee

Churchill County; Fallon (NV); On-site; USD 38,000 - 52,000; Full time

Job summary

Churchill County is seeking a District Court Clerk Trainee or an experienced Clerk to support court operations in Fallon, NV. The role requires confidentiality and the ability to manage multiple priorities in a fast-paced environment.

Evening and weekend hours may be required, with background checks a condition of hire. The position provides front-line public service, data entry, recordkeeping, and courtroom support to ensure accurate case management and compliance with court procedures.

Qualifications

• High School Diploma or GED required; related coursework helpful.
• At least 1 year of customer service experience or equivalent training and education.

Responsibilities

• Schedules hearings and notifies parties of court dates.
• Enters and retrieves data from automated systems; prepares reports and documents.
• Takes and transcribes minutes of court proceedings; administers oaths.
• Maintains and secures records; organizes and purges files as needed.
• Receives payments, disburses funds, and reconciles cash with records.

Skills

Customer service

Organization

Attention to detail

Professionalism

Multitasking

Education

High School Diploma/GED

Job description

Churchill County is seeking motivated applicants with strong clerical, organizational, and customer service skills to join the District Court as either a District Court Clerk Trainee or an experienced District Court Clerk. The District Court handles a high volume of cases and works extensively with members of the public who are navigating the legal system. This is a fast-paced environment where accuracy, attention to detail, professionalism, and the ability to manage multiple priorities are essential.

The county pays 100% of the retirement contribution to PERS on your behalf (36.75% over and above your wage, equivalent to $18,000/year). The county pays 100% of the employee-only health insurance premiums (equivalent to $13,500/year). AND you will not have Social Security taken out of your paycheck, which results in an additional 6% take-home pay (equivalent to $2,900/year).

The job description below is for the Trainee. For the higher-level position, please review the job description here.

Due to the nature of the information the position handles, the incumbent must be able to maintain strict confidentiality. Occasional evening and weekend hours may be required. Hiring will be contingent upon the results of thorough background checks.

Position Summary:

Provides specialized, legal office support to ensure that all case files, documentation and participants are organized and available for efficient and effective courtroom operations; acts as liaison between the court and proceeding participants, maintains records of court proceedings and follows-up as required.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

• Demonstrates regular, reliable and punctual attendance.
• Provides information and technical guidance to the public regarding court procedures, official information, resources, and the use/completion of various forms and documents.
• Schedules hearings; notifies affected parties of court appearance dates; issues arrest warrants; requests documents/information from other agencies; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session.
• Gathers information from documents and contracts from other County departments or external agencies; enters and retrieves data from automated systems; prepares periodic or special reports; creates a variety of data formats, reports, spreadsheets and databases; enters information on notices and correspondence in regard to orders to appear, subpoenas, court orders and affidavits.
• Takes and transcribes minutes of court proceedings; operates audio and video equipment; administers oaths to witnesses and jury members.
• Maintains chain of evidence and ensures security of all files and documents; organizes, maintains and purges files and documents.
• Receives and maintains records of payment to the Court; arranges payment schedules as directed by the Court; distributes fees collected; reconciles cash with records and makes deposits of funds received.
• Provides data entry of record searches, letters from defendants, etc.
• Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Assigns case numbers; organizes case files; receives returns on search warrants; maintains accurate records and files. Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

High School Diploma/GED; AND one (1) year of customer service experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of:

• Policies, procedures, rules and regulations related to court operations.
• Computer applications involving word processing, data entry and/or standard report generation.
• Business arithmetic; office administrative practices and procedures.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Legal office terminology, processes, procedures and the format for legal documents.
• Techniques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.

Skill in:

• Organizing court activities and recording court proceedings accurately.
• Understanding, applying and explaining applicable codes and regulations.
• Using applicable legal office terminology, forms, documents and procedures in the course of the work.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing, prioritizing and coordinating work activities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Organizing, managing and monitoring cases and maintaining accurate files, records and statistics.
• Dealing successfully with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.

Required Certificates, Licenses and Registrations

• Nevada driver's license.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; strength and agility to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.

Conditions of Employment

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. New employees are required to submit to a background investigation and if hired for a safety-sensitive position, a drug/alcohol screen. Employment is contingent upon passing the background and the drug/alcohol screen (if applicable).
3. Churchill County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I‑9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I‑9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.