Office Assistant

DODGE CITY CO OP EXCHANGE; Dodge City (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Retirement plans

Paid time off

Professional development

Team-oriented environment

Job summary

Dodge City Co-Op Exchange seeks an Office Assistant to support financial, clerical, and administrative functions at the Dodge City branch. You will assist customers, handle transactions, and help manage inventory and daily financial reporting.

The role requires hours Mon–Fri 8:00 AM–5:00 PM with rotating Saturdays, a valid Kansas driver's license, and a High School Diploma or GED. The position offers growth opportunities and a collaborative team environment.

Qualifications

• Basic computer, math, recordkeeping, and customer service experience.
• Ability to work Monday–Friday 8:00 AM–5:00 PM, with rotating Saturdays.
• Valid Kansas Driver’s License.
• High School Diploma or GED.

Responsibilities

• Greet and assist customers, manage counter sales, and answer phone inquiries.
• Process sales transactions for feed, general merchandise, propane, and AirGas products via AgTrax.
• Complete and reconcile daily cash reports and prepare deposits.
• Organize weekly route orders and conduct monthly inventory counts.
• Receive, document, and verify inventory shipments.
• File and maintain vendor invoices and respond to payment inquiries.
• Provide general administrative support and assist Branch Manager.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Microsoft Office

AgTrax familiarity

Education

High School Diploma or GED

Tools

AgTrax

Job description

Job SummaryThe Office Assistant supports financial, clerical, and administrative functions to ensure smooth branch operations. This role is essential for accurate, timely accounting of invoices, inventory management, and daily financial reporting. The Office Assistant will interact with customers, vendors, and team members to provide efficient service and maintain a welcoming environment.Key ResponsibilitiesCustomer Service:Greet and assist customers, manage counter sales, and handle phone inquiries with professionalism.Process sales transactions of feed, general merchandise, propane, and AirGas products through AgTrax.Financial Administration:Complete and reconcile daily cash reports, ensuring compliance with company policies.Prepare daily deposits and manage accurate documentation for auditing purposes.Inventory Management:Organize and submit weekly route orders to maintain inventory from DC Feed Mill, the warehouse, or ACE.Conduct monthly inventory counts and update inventory records in AgTrax.Receive, document, and verify inventory shipments.Grain Operations Support:Operate truck scales, issue weight tickets, and conduct grain inspections.Assist customers with grain delivery processes as needed.Vendor Relations:File and maintain vendor invoices; handle inquiries regarding payments and accounts.General Administrative Support:Perform regular filing and documentation management.Assist with other administrative duties as assigned by the Branch Manager.Key Skills and CompetenciesStrong verbal and written communication skillsExcellent organizational and time management skillsProficiency in Microsoft Office (Word, Excel, Outlook)Familiarity with AgTrax or similar inventory/accounting software (preferred)Problem-solving abilities and attention to detailCustomer service-oriented with a positive, team-oriented mindsetBenefits:Competitive salary commensurate with experience.Comprehensive benefits package including health insurance, retirement plans, and paid time off.Opportunities for professional development and advancement within the company.Dynamic and supportive work environment with a focus on teamwork and innovation.Disclaimer:This job description outlines general responsibilities and expectations. Duties may vary and change as needed to support the business.As an Office Assistant at Pride Ag Resources you will be required to perform essential physical tasks including lifting up to 25 lbs. Sitting at a desk and use a computer for extended periods. Ability to drive within the facility or to nearby locations as required to support daily operations. These tasks are essential to the position and are required for successful job performance.Minimum RequirementsBasic computer, math, recordkeeping, and customer service experience.Ability to work a Monday through Friday schedule, 8:00 AM - 5:00 PM, with rotating Saturdays (8:00 AM - 12:00 PM).Willingness to work mandatory overtime during harvest seasons (summer and fall).Valid Kansas Driver’s LicenseHigh School Diploma or GED.Preferred RequirementsOne year of experience in accounting, accounts payable, customer service, administrative support, agriculture, or a related field.Experience with AgTrax or similar accounting or inventory software.Physical RequirementsAbility to sit at a desk and use a computer for extended periods.Capable of lifting up to 25 pounds.Ability to drive within the facility or to nearby locations as required to support daily operations.