Office Assistant

Sushi-San- River North; Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Restaurant discounts

EAP & wellness

Paid vacation

BCBS medical

Dental & vision

Life & accident insurance

Domestic partner benefits

401(k)

Job summary

SUSHI-SAN is seeking Office Assistants in Chicago to support the Office Manager with daily administrative tasks, invoicing, reconciliations, and HRIS processing. The role focuses on keeping financials orderly, processing deposits, and maintaining a smooth front- and back-office flow.

Ideal candidates will have accounting and bookkeeping experience, enjoy numbers, and handle multiple tasks in a busy restaurant environment.

Qualifications

• Ideal candidates will have accounting and bookkeeping experience.
• Enjoy working with numbers and handling financial tasks.
• Experience with invoice processing and daily sales reporting is a plus.

Responsibilities

• Assist with daily administrative work and office functions, including invoicing and daily sales reports.
• Count, balance and par banks daily.
• Process deposits and change orders.
• Process tip distributions and ensure reporting compliance.
• Handle HRIS for new hires/terminations and employee reviews.
• Maintain office organization and supplies.
• Take reservations and manage guest communications.

Skills

Accounting

Bookkeeping

Customer service

Tools

OpenTable

Microsoft Office

Job description

We’re hiring people to join our team as OFFICE ASSISTANTS!

Ideal candidates will have accounting and bookkeeping experience, and will enjoy working with numbers.

A Few of Our Benefits:

• Restaurant Discounts
• Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness
• Paid Vacation for Qualifying Employees
• Blue Cross Blue Shield Medical Insurance
• Dental & Vision Insurance
• Life, Accident Protection & Critical Illness Insurance
• Domestic Partner Benefits
• 401(k)

SUSHI-SAN is known for elevated, exceptional Japanese cuisine and service within a relaxed atmosphere, all underscored by the beats of Golden Age Hip Hop.

EOE. We participate in E-Verify / Participamos en E-Verify

JOB DESCRIPTION

Office Assistants will support and assist the Office Manager by completing daily office functions.

Essential Functions

• Assist with daily administrative work and other office functions, including without limitation by example: coding and processing invoices, completing daily sales report, responding to restaurant emails, reconciling credit card log, and maintaining and organizing employee files
• Count, balance and par banks accurately on a daily basis
• Process deposit and change orders accurately and according to procedure
• Process tip distributions, record as required and ensure tip reporting compliance
• Reconcile gift cards on a daily basis
• Process new hires, terminations and employee reviews in HRIS
• Issue and redeem Frequent Diner points according to the rules of the program
• Maintain employee time records to ensure employees are compensated appropriately and timely
• Handle guest, vendor and employee calls, questions and issues
• Take all reservations promptly and courteously
• Maintain organization of the office, supplies and equipment
• As compared with the Assistants in this position, Coordinators generally bring greater, more advanced and/or more specialized experience (internal and/or external), expertise and/or qualifications to the role. Additionally, Coordinators may provide higher-level assistance and coordination support to larger and/or more complex teams and/or operations (including, for example only, entry-level project management and budget oversight) and, under the supervision of one or more managers, may assign or delegate tasks to one or more Assistants.
• Available to work a variety of hours, days and shifts, including weekends
• Safely and effectively use and operate all necessary tools and equipment
• Ability to effectively communicate in order to perform and follow job requirements in written and spoken direction
• Ability to multitask calmly and effectively in a busy, stressful environment
• Work in a confined, crowded space of variable noise and temperature levels
• Able to move and lift up to 10 pounds, frequently move and/or lift up to 25 pounds, and occasionally move and/or lift up to 50 pounds
• Ability to sit or stand for an entire shift and move safely through all areas of the restaurant, which may include stairs, uneven or slick surfaces

Key Responsibilities and Duties

• Ensure the overall guest experience exceeds expectations and anticipate guests’ needs
• Greet guests with a warm, sincere smile
• Use tact and good judgement when dealing with guest challenges and respond to guest needs with patience and courtesy
• Proficiency in the use and operation of all necessary tools and equipment, including Open Table reservations system, Microsoft Office (Word, Excel, etc.), as well as telephone, paging and voicemail systems
• Comply with all safety and sanitation guidelines and procedures
• Follow all rules, policies, procedures and conditions of employment, including those outlined in the Employee Handbook
• Get along well with others and be a team player
• Other duties will be assigned as needed