Office and Operations Manager

RemotelyHR; Irvine (CA); On-site; USD 95,000 - 115,000; Full time

Job summary

A leading HR firm is seeking an experienced Office and Operations Manager for a law firm in Irvine, CA. The role involves overseeing office management, operations, and HR functions while ensuring efficient work processes and a supportive work culture. The ideal candidate should have substantial experience in office management and possess excellent leadership skills to drive team performance.

Benefits

Medical, dental, and vision insurance, 100% paid

Flexible time off program

Opportunities for professional development

Collaborative workplace culture

Qualifications

• 8+ years of experience in office or operations management.
• Relevant experience in a law firm preferred.
• Strong multitasking skills with a keen eye for detail.

Responsibilities

• Manage administrative staff and day-to-day office operations.
• Develop and implement operational policies to enhance productivity.
• Oversee HR processes including payroll and benefits administration.

Skills

Organizational skills

Leadership skills

Interpersonal abilities

Detail-oriented

Problem-solving

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Join to apply for the Office and Operations Manager role at RemotelyHR

Join to apply for the Office and Operations Manager role at RemotelyHR

Note: RemotelyHR is hiring on behalf of a Law Firm in Irvine, CA.

Job Summary: We are seeking an experienced Office and Operations Manager to oversee daily office activities, manage the administrative staff, and streamline operational processes within our law firm. The ideal candidate will be a proactive problem-solver with exceptional organizational and leadership skills, ensuring our office runs smoothly and supports our legal team effectively.

Duties And Responsibilities

Office Management:

• Manage administrative staff.
• Oversee day-to-day office operations, including managing supplies, coordinating maintenance, and providing administrative support.
• Manage and order office equipment, work with the IT company on complaints or requests.
• Ensure a professional and welcoming environment for clients, staff, and visitors.
• Manage vendor relationships and contracts to maintain office resources and services.
  
  

Operations Management

• Develop and implement operational policies and procedures to enhance productivity and compliance.
• Monitor and optimize workflow processes, ensuring alignment with firm objectives.
• Collaborate with attorneys and staff to address operational challenges and support case management.
  
  

HR And Benefits Administration

• Process payroll on a bi-weekly basis.
• Assist with recruiting and hiring, onboarding and off-boarding.
• Manage benefits administration with brokers and benefits team.
• Provide leadership and mentorship to administrative staff, fostering a culture of collaboration and accountability.
• Manage admin staff, including schedules, time off requests, reviewing timecards, etc.
• Organize team-building activities and support HR in onboarding and training new employees.
  
  

Financials And Billing

• Work with the bookkeeper and CPA to ensure that all information to reconcile accounts are received.
• Handle bank transfers, wire transfers, approve payments and transactions.
• Handle all AP, manage payments to vendors, professionals, etc.
• Manage all client billing, review productivity reports.
• Manage office budgets, track expenses, and ensure cost-effective operations.
• Prepare regular reports on operational performance and suggest improvements.
  
  

Qualifications

• 8+ years of proven experience in office or operations management, preferably within a law firm or legal environment.
• Previous management experience is required.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Familiarity with legal office procedures, budgeting, procurement, and vendor management.
• Bachelor’s degree in Business Administration, Management, or a related field.
  
  

Benefits And Salary

• $95,000 - $115,000/year
• Medical, dental, and vision insurance, all 100% company paid
• Flexible time off program
• Opportunities for professional development and growth
• A collaborative and supportive workplace culture

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Human Resources Services

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