Office and Logistics Coordinator - Springfield, NJ

QE Solar; Springfield (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Wellbeing program

Perks at Work Marketplace

Family building assistance

Learning & development

Life & disability insurance

Job summary

QE Solar is seeking an organized Office & Logistics Manager to support the Springfield headquarters and nationwide field operations. You will oversee daily office operations, provide employee workplace support, coordinate facilities, and manage logistics for field equipment, shipments, inventory movement, and technician support.

The role requires ownership, problem-solving, and the ability to balance administrative duties with logistics coordination in a growing field operations business.

Qualifications

• 3+ years of experience in office management, logistics coordination, or related roles.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and relationship-building abilities.
• Proactive problem-solving with ownership mindset.
• Experience coordinating vendors, shipments, facilities, or operations.
• Proficient in Microsoft Office suite.

Responsibilities

• Oversee day-to-day operations of QE Solar’s Springfield headquarters.
• Maintain a professional, organized office environment for employees and leadership.
• Coordinate office supplies, equipment, facilities, and general operations.
• Manage visitor experience, reception, and office hospitality.
• Coordinate onboarding logistics, badges, and supplies for employees.
• Support meetings, events, and internal communications.
• Monitor office expenses, invoices, and vendor contracts.
• Coordinate inbound/outbound shipments of tools, materials, and equipment to field teams nationwide.
• Track shipments, resolve delays, and manage transportation vendors.
• Support warehouse/inventory movement and RMAs with supply chain teams.
• Serve as central operational liaison with leadership and field teams.

Skills

Office management

Logistics coordination

Microsoft Office

Cross-functional collaboration

Tools

Excel

Outlook

Teams

Job description

QE Solar is seeking a highly organized, proactive, and operationally minded Office & Logistics Manager to support our Springfield headquarters and national field operations. This role will serve as a key operational resource responsible for managing daily office operations, employee workplace support, facilities coordination, and logistics related to field equipment, shipments, inventory movement, and technician operational support.

This role requires someone who thrives in a fast-paced environment, takes ownership, solves problems quickly, and can balance administrative office management responsibilities with logistics coordination for a growing field operations business.

This individual will work closely with executive leadership, operations, supply chain, field teams, vendors, and external partners to keep both headquarters and field support operations running efficiently.

Key Responsibilities

Office Management & Workplace Operations

• Oversee day-to-day operations of QE Solar’s Springfield headquarters
• Maintain a professional, organized, and efficient office environment for employees, visitors, and leadership
• Manage office supplies, equipment, furniture, common areas, conference rooms, kitchen inventory, and general workplace operations
• Coordinate office maintenance, repairs, facility needs, cleaning vendors, and building management communication
• Manage visitor experience, reception coordination, guest logistics, and office hospitality
• Coordinate employee workspace setup, onboarding logistics, badges/access, office equipment, and supplies
• Support internal meetings, leadership meetings, company events, and office-based employee engagement initiatives
• Assist with executive administrative support and scheduling coordination as needed
• Monitor office-related expenses, invoices, vendor contracts, and operational budgets

Logistics & Field Operational Support

• Coordinate inbound and outbound shipments of tools, PPE, electrical materials, solar components, equipment, and operational supplies to field teams nationwide
• Manage shipping via parcel, LTL, freight, courier, and expedited logistics providers
• Track shipments proactively and resolve delays, damaged shipments, or carrier issues
• Coordinate technician mobilization logistics and urgent field material requests
• Support warehouse and inventory movement tracking between field personnel, office, vendors, and operational sites
• Assist with receiving, documenting, reconciling, and distributing incoming shipments
• Coordinate returns, warranty claims, vendor exchanges, and RMAs
• Maintain inventory records, shipment tracking logs, and related operational documentation
• Partner with supply chain and field operations teams to ensure materials availability and timely delivery
• Assist with shipping cost management, freight quote comparisons, and vendor coordination

Cross-Functional Operational Support

• Serve as a central operational liaison between leadership, operations, field teams, supply chain, vendors, and office employees
• Identify and implement process improvements that increase operational efficiency
• Support document organization, reporting, administrative workflows, and special projects
• Assist with internal communications and operational coordination as business needs evolve

Qualifications

• 3+ years of experience in office management, logistics coordination, supply chain support, workplace operations, or related operational roles
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple competing priorities in a fast-paced environment
• Strong communication and relationship-building skills
• Proactive problem-solving mindset with strong ownership mentality
• Experience coordinating vendors, shipments, facilities, or office operations
• Proficiency in Microsoft Office (Excel, Outlook, Teams, Word)
• Comfortable working cross-functionally with operations, executives, and field teams

QE Solar is committed to providing equal employment opportunities and reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. The physical and mental demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

This position is performed in an in-office environment at our designated NJ location and requires:

• Prolonged periods of sitting and working at a computer workstation
• Frequent use of hands and fingers to operate a computer, keyboard, and standard office equipment
• Ability to view multiple monitors and analyze data for extended periods
• Effective verbal and written communication skills, including participation in meetings and technical discussions
• Occasionally standing, walking, and moving throughout the office or facility
• Ability to lift and carry up to 15 pounds, as needed

QE Solar offers incredible benefits! We enjoy:

• 100% paid employee premium on health benefits; additional dependents at low costs and great plans for Health, Dental, Vision, FSA or HSA
• Wellbeing and Employee Assistance
• Perks at Work Marketplace for discounts on gym memberships, classes, tech, vacations, tickets, and more
• Family Building and Adoption Assistance Programs
• Learning & Development Opportunities
• Discounted Life & Disability Insurance