Projects Coordinator

Jobless; Northern (KY); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Professional development opportunities

Job summary

QE Solar is seeking a highly organized Project Manager/Coordinator to oversee projects from award to completion. This role links Business Development, Engineering, Clients, and Accounting to keep projects on schedule and budgets in check.

The position drives multi-project delivery, ensures accurate timekeeping, invoicing, and reporting, and champions process improvements to optimize performance across the organization. Remote work is available, with a focus on cross-functional collaboration.

Qualifications

• Bachelor's degree or equivalent experience.
• 3–7+ years of project coordination/management experience.
• Strong organizational, communication, and multitasking skills.
• Experience managing multiple concurrent projects.

Responsibilities

• Oversee and track all active projects from kickoff through completion.
• Ensure smooth transition from Business Development into execution.
• Monitor schedules, milestones, budgets, and deliverables.
• Identify risks and drive timely resolutions.
• Coordinate between clients, Business Development, Engineering, and Accounting.
• Lead project status meetings and communicate deliverables.
• Monitor budgets and profitability.
• Ensure T&M hours are accurately recorded.
• Coordinate timely invoicing with Accounting.
• Track and coordinate change orders.
• Maintain project dashboards and executive reports.
• Recommend process improvements and standardize project procedures.

Skills

Organizational skills

Multitasking

Communication

Project coordination

Education

Bachelor's degree or equivalent experience

Tools

Monday.com

Asana

Smartsheet

ClickUp

Microsoft Project

Jira

Job description

QE Solar is seeking a highly organized and proactive Project Manager / Project Coordinator to oversee the successful execution of projects from award through completion. This role serves as the operational bridge between Business Development, Engineering, Clients, and Accounting to ensure projects are progressing on schedule, budgets are accurately tracked, and deliverables are completed efficiently.

This individual will oversee the status of all active projects across the organization—not just a single project portfolio—ensuring clear communication, accountability, and consistent execution throughout the project lifecycle.

Key Responsibilities

Project Oversight & Execution

• Oversee and track all active engineering projects from kickoff through completion.

• Ensure smooth transition from Business Development into execution.

• Monitor schedules, milestones, budgets, and deliverables.

• Identify risks and drive timely resolutions.

Client & Internal Coordination

• Coordinate between clients, Business Development, Engineering, and Accounting.

• Lead project status meetings and communicate deliverables.

Financial & Administrative

• Monitor budgets and profitability.

• Ensure T&M; hours are accurately recorded.

• Coordinate timely invoicing with Accounting.

Change Order Management

• Track and coordinate change orders.

• Ensure scope changes are documented, approved, and communicated.

Reporting & Process Improvement

• Maintain project dashboards and executive reports.

• Recommend process improvements and standardize project procedures.

Qualifications

Required

• Bachelor's degree or equivalent experience.

• 3–7+ years of project coordination/management experience.

• Strong organizational, communication, and multitasking skills.

• Experience managing multiple concurrent projects.

Preferred

• Engineering, consulting, construction, or renewable energy experience.

• Experience with project management software (Monday.com, Asana, Smartsheet, ClickUp,Microsoft Project, Jira).

• ERP/accounting system experience. PMP/CAPM preferred.

Core Competencies

Organization, communication, client relationship management, multitasking, problem solving, adaptability, accountability, collaboration, financial awareness, attention to detail, process improvement.

Success in the Role

Establish visibility across all company projects, improve cross-functional communication, ensure accurate reporting and financial coordination, reduce delays, improve documentation, and provide leadership with actionable project insights.

Physical Requirements and Work Environment

This position primarily operates in a remote office environment and requires prolonged periods of sitting and working at a computer. The employee must be able to communicate effectively through telephone, video conference, email, and other digital platforms.

QE Solar offers incredible benefits! We enjoy:

100% paid employee premium on health benefits; additional dependents at low costs and great plans for Health, Dental, Vision, FSA, or HSA; paid time off; paid holidays; retirement benefits; and professional development opportunities. Eligibility and benefit offerings are subject to the terms of the applicable plans and company policies.

Statement to all Third-Party Agencies and Similar Organizations:

QE Solar accepts resumes only from contracted recruiting agencies with formal service agreements. Please do not send unsolicited resumes or outreach emails to our QE Solar employees, hiring managers, or team members without expressed consent or contract for services. QE Solar is not responsible for any fees or charges associated with unsolicited resumes or services.

About QE Solar

QE Solar is one of the nation's largest independent solar and BESS operations and maintenance providers, with over 15 years of operating experience. We manage 10 GW of solar and 7.5 GWh of BESS across 44 states, supporting asset owners with multi-hundred MW utility solar projects and large standalone BESS systems. We're pure-play O&M. That focus means our entire organization is built around one thing: keeping solar and storage assets running well. Our technicians carry broad OEM certifications, and our in-house capabilities span MV/HV electrical, vegetation management, engineering, and capital improvements, to streamline asset management for project owners.